What are the responsibilities and job description for the Administrative Assistant position at Abacus Group?
Our client is a contracting company. They seek a temp-to-perm Administrative Assistant to join their Long Island City, NY office.
Responsibilities
- Manage calendars, meetings, travel arrangements, and expense reports for assigned team members
- Coordinate office operations, including supplies, vendor communications, and facility requests
- Prepare correspondence, reports, presentations, and other business documents with accuracy and professionalism
- Maintain electronic and physical filing systems while ensuring confidential records are organized and up to date
- Schedule meetings, conference calls, and events, including room reservations and meeting logistics
- Support invoice processing, purchase orders, expense tracking, and other administrative workflows
- Communicate with internal departments, clients, and external vendors to facilitate day-to-day business operations
- Assist with special projects and provide general administrative support to ensure efficient office operations
Requirements
- Relevant administrative assistance experience
- Strong organizational and time management skills with the ability to prioritize multiple tasks
- Excellent written and verbal communication skills
- High level of professionalism and discretion when handling confidential information
- Strong attention to detail and ability to work independently in a fast-paced environment
- Experience coordinating calendars, meetings, travel, and office operations preferred
- Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
JobID: 48452
Abacus Group is an award-winning executive search firm specializing in the permanent, temporary, and temp-to-perm placement of Accounting & Finance, Public Accounting, Administrative Support, Compliance, Human Resources, Marketing & Communications, and Information Technology professionals across all industries. Our diligent and personal approach has been honored by Clearly Rated’s “Best of Staffing” awards for exceptional service as well as Forbes' "America’s Best Recruiting Firms" awards. We attribute our repeat recognition as one of Crain’s New York’s “Best Places to Work in New York City” to our familial, supportive, and transparent company culture. Founded in 1997, Abacus Group is headquartered in New York with additional offices in California and Florida.
Salary : $25 - $27