What are the responsibilities and job description for the Administrative Assistant position at A2 Group, Inc.?
A2 Group, Inc. a Professional Engineering and Construction Management firm is seeking a full-time Administrative Assistant for the Port Charlotte office. The applicant will work directly with the Owner, Office Manager, Project Manager and field staff. Basic duties will include managing telephone lines, maintaining calendars including scheduling meetings and appointments, data entry and other general office responsibilities.
Expectations:
Must be a proactive self-starter with strong initiative and attention to detail.
Flexible demeanor, pro-active thinker, positive attitude, maintains confidentiality.
Effective organization, time management skills and ability to shift priorities as necessary.
Ability to take direction, follow procedures, and ask appropriate questions.
Effective communication skills at all levels (front-line through executive), both verbal and written.
Demonstrated ability to work well independently, but function within a team environment.
Develops a good working relationship with all levels of staff.
Serves as a assistant/back-up to other administrative staff.
Process incoming and outgoing mail.
Prepare overnight packages for delivery or drop off at the drop box as needed; notify incoming packages to the recipient.
Manages calendars.
Maintain general order, supplies stocked, and equipment in good working order.
Maintain electronic and hard copy filing system.
Performs other duties as assigned.
Essential Experience:
Maintaining project control logs (both electronic and paper format); project documentation, daily reports, material purchase orders, equipment rental, EEO and utilization, vendor insurance, and other graphs, charts and spreadsheets in Excel
Assistance with composition of Project Submittals, shop drawings, plan revisions and project close-out binders
Assistance with project invoicing; logging, tracking and internal distribution, matching invoices to delivery tickets, verification of amounts, coding and updating of vendor contract files
Requirements:
High school diploma or GED.
Minimum of 5 years prior experience in an administrative assistant role.
Strong Proficiency in Microsoft Office Applications: Word, Outlook, Excel and PowerPoint.
Background in Construction Project Controls a Plus
Job Type: Full-time
Location: Port Charlotte, FL (IN -OFFICE POSITION - NOT REMOTE OR HYBRID)
Benefits: Insurance Coverage (health, dental, life insurance, STD/LTD), Retirement Plan, Vacation and Sick/Personal.
Salary Commensurate with Experience.
Job Type: Full-time
Pay: $18.00 - $22.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
Salary : $18 - $22