Associate Director of Facilities Management

SUMMARY: This position is responsible for planning and managing property and building repair and maintenance activities. 

 DUTIES AND RESPONSIBILITIES: 

• Participates in planning meetings with various stakeholders in order to prioritize approved repair and maintenance projects and ensure that the work is completed within established budget and timelines. 

• Monitors the work of personnel responsible for the repair and maintenance activities at designated locations. 

• Coordinates schedules and oversees the work of skilled trade crews and private vendors engaged in the repair and maintenance activities at designated locations. 

• Conducts site visits to inspect facilities to ensure the general maintenance, safety, and cleanliness of designated locations. 

• Assigns, monitors and supervises the work of subordinate staff, conducts performance evaluations, and administers corrective or disciplinary actions, as required. 

• Inspects, operates, or tests machinery or equipment to diagnose machine malfunctions on a weekly basis. 

• Participates in the development and implementation of emergency management policies and processes related to building operations. 

• Assesses emergency situations, coordinates the work of appropriate staff and remains on site to ensure building operations resume. 

• Manages queue of work orders and assign work to staff members. 

• Trains, coaches/counsels, inspects work, and prepares performance appraisals for janitorial and maintenance staff. 

• Submits bi-weekly payroll for janitorial and maintenance staff. 

• Supports scheduled events in building by setting up rooms and other event planning activities. 

• Orders supplies and tracks all purchase orders for building and residents. 

• Compiles and prepares comprehensive status activity reports of pending and completed maintenance and repair projects. 

• Performs other related duties as assigned by management. 

SUPERVISORY RESPONSIBILITIES: 

• This job is responsible for supervising Maintenance Staff and Custodial Staff. 

QUALIFICATIONS: 

• Associate's Degree (AA) or equivalent from a two-year college or technical school, or eight years of work experience in the administration of maintenance and repair services for physical facilities, of which two (2) years are in a supervisory role related to the responsibilities of the position. 

• Computer skills required: Internet Software; Spreadsheet Software (Excel); Word Processing Software (Word); and Electronic Mail Software (Outlook). 

• Other skills required:  

• Ability to speak clearly in order to convey information effectively. 

• Ability to make sound decisions independently. 

• Multitask and prioritize work. 

• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  

• Ability to write reports, business correspondence, and procedure manuals.  

• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. 

• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. 

• Ability to apply concepts of basic algebra and geometry. 

• Ability to define problems, collect data, establish facts, and draw valid conclusions. 

• Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. 

Salary : $95,000 - $115,000