HR Assistant

Position Summary

This position will be responsible for daily administrative and HR duties of an organization. They assist the HR Generalist with record maintenance and provide clerical support. This role requires strong interpersonal skills and the ability to effectively collaborate.

This role is expected in-office from 7:00am-4:00pm Monday-Friday.

Responsibilities

Employee Administration & Support

• Serve as the initial point of contact for employee HR-related questions and direct issues to the appropriate team member
• Assist with onboarding, including offer letters, I‑9 verification, E‑Verify (if applicable), new hire paperwork, and required California notices
• Maintain employee personnel files (physical and electronic) in compliance with California record retention requirements, general administrative tasks such as filing, data entry, and document management
• Track employee status changes (promotions, transfers, leaves of absence)
  
  

Compliance & Recordkeeping

• Assist with compliance related to:
• California Fair Employment and Housing Act (FEHA)
• California Family Rights Act (CFRA)
• Paid Sick Leave (Healthy Workplaces, Healthy Families Act)
• Pregnancy Disability Leave (PDL)
• Track required trainings (e.g., CA sexual harassment prevention training)
• Assist with audits, HR metrics, and reporting as needed
  

HR Projects

• Assist with background checks and reference checks
• Support HR projects, policy updates, employee communications, and events
• Prepare HR correspondence, reports, and presentations
  
  

Qualifications & Skills

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred
• 1–3 years of HR, administrative, or office support experience
• Basic knowledge of California employment laws preferred
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Experience with HRIS systems a plus
• Bilingual (English/Spanish) strongly preferred
• Experience in the construction industry preferred
• Strong attention to detail and confidentiality
• Excellent organizational and time management skills
• Clear written and verbal communication skills
• Ability to handle sensitive information professionally
• Ability to multitask in a fast‑paced environment
• Customer‑service mindset with employees and leadership
  
  

WORK ENVIRONMENT

Work is performed primarily in an office environment. Office work requires sitting for periods of time and use of a computer keyboard and screen. This position requires ability to sit, stand, and work at a computer for extended periods. This position requires ability to lift up to 25 pounds occasionally (files, office supplies).

Health Benefits

• Medical - Anthem EPO and PPO options.
• Dental - Guardian Dental HMO and 2 Dental PPO options.
• Vision - Guardian Vision PPO option.
• Basic Life and AD&D Insurance
• Employee Assistance Program (EAP) - includes mental health support.
• Supplemental health program options available.
  
  

We are an equal opportunity employer and do not discriminate on the basis of race, color, religion, sex, gender identity or expression, sexual orientation, national origin, ancestry, disability, age, marital status, military or veteran status, genetic information, or any other status protected by law.