What are the responsibilities and job description for the Branch Admin Assistant position at A Hiring Company?
BRANCH ADMINISTRATOR
The Administrative Assistant is a vital member of the Administration Team responsible for clerical, accounting, and reporting duties that support branch operations. This role works closely with management, human resources, and branch leadership to ensure accurate data entry, timely financial processing, and high-quality customer service.
Key Responsibilities
Qualifications & Skills
Success Metrics
Growth & Development
The Administrative Assistant is a vital member of the Administration Team responsible for clerical, accounting, and reporting duties that support branch operations. This role works closely with management, human resources, and branch leadership to ensure accurate data entry, timely financial processing, and high-quality customer service.
Key Responsibilities
- Invoicing & Accounts Receivable
- Monitor and report on aged accounts receivable (AR).
- Alert Account Managers when customer follow-up is required.
- Aspire Purchase Receipts (PRs)
- Review PRs for accuracy, ensuring invoices match purchase items, vendor names, and amounts.
- Verify only one invoice per PR.
- Notify Senior Branch Administrator when PRs are ready for approval and payment.
- Support Contract & Proposal
- Assist with preparation, review, approval, and implementation of contract proposals, amendments, and extensions.
- Data & Reporting
- Collect dump tickets daily and reconcile them with vendor statements.
- Return reconciled documentation to Senior Branch Administrator.
- General Administrative Duties
- Work independently and collaboratively to produce high-quality work.
- Provide professional customer service to internal and external clients.
- Complete additional duties as assigned by the Supervisor.
Qualifications & Skills
- Previous administrative experience in a corporate, branch, or accounting environment preferred.
- Strong attention to detail and accuracy, especially for financial and data entry tasks.
- Proficiency in Microsoft Office (Word, Excel, Outlook) and willingness to learn company-specific software (e.g., Aspire).
- Excellent organizational and time management skills.
- Strong verbal and written communication skills.
- Ability to work independently and as part of a team in a fast-paced environment.
Success Metrics
- Accurate and timely processing of invoices, purchase receipts, and financial documentation.
- Efficient collection and reconciliation of dump tickets and other reports.
- Effective communication with Account Managers, branch leadership, and vendors.
- High-quality work produced consistently with minimal errors.
- Positive contribution to branch operations and customer satisfaction.
Growth & Development
- Opportunity to gain experience across financial, administrative, and operational processes.
- Potential for advancement within the branch administration team.
- Exposure to cross departmental collaboration with management, HR, and operations teams.