Office Manager

AD Mortgage - Financial Holding Company successfully providing residential and commercial loans for more than 20 years, based in Florida.

We represent our A service in states but are striving to obtain licenses in every State of the US and to become a Nationwide Mortgage Lender.

Our employees are our most valuable resource, and their knowledge and expertise play an important role in achieving our client’s goals.

We have 400 employees, and it’s just the beginning!

Overall Responsibility:

We are seeking a highly organized, personable, and proactive Office Manager to oversee front desk operations and ensure the smooth functioning of daily office activities. This dual-role position is ideal for someone who enjoys being the first point of contact while also keeping the back-end operations efficient and well-organized.

Key Responsibilities:

• Greet visitors and clients with a professional and friendly demeanor.

• Answer and route incoming phone calls and emails promptly.

• Manage incoming and outgoing mail, packages, and deliveries.

• Maintain the appearance and organization of the reception area.

• Schedule appointments and manage meeting room calendars.

• Provide general administrative support to staff as needed.

• Oversee day-to-day office operations and ensure workplace efficiency.

• Order and manage office supplies and equipment.

• Coordinate office maintenance, repairs, and vendor relationships.

• Assist with onboarding of new employees (e.g., desk setup, key access).

• Organize company events, meetings, and internal communications.

• Maintain office policies and procedures.

• Support basic HR and finance functions such as time tracking, invoice processing, and filing.

Work conditions:

• Work schedule: 9 AM - 6 PM.

• May require occasional lifting (up to 25 lbs) for office supplies and equipment.

Job Qualification:

• Proven experience in a receptionist, administrative assistant, or office manager role.

• Excellent verbal and written communication skills.

• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and office management software.

• Strong organizational and time-management skills.

• Ability to handle multiple tasks and prioritize effectively.

• Professional appearance and demeanor.

WE OFFER

• PTO/Sick Days
• Comprehensive medical, dental, vision benefits
• Paid volunteer hours
• Life Insurance, Short-term Disability, and Long term Disability
• Health Savings Account
• 401k
• Paid training and career development
• Career Growth: As part of a growing and evolving company, you will have ample opportunities to develop your career, take on new challenges, and make a significant impact.
• Inclusive Culture: We are committed to fostering a diverse and inclusive workplace where all employees feel valued and empowered. We celebrate unique perspectives and believe diversity drives innovation.
• Cutting-Edge Technology: Access state-of-the-art learning tools and technologies to enhance your own professional development and that of the entire organization

This is an on-site position only at our office in Troy, MI.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sexual orientation, age, marital status, veteran status, or disability status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.