Executive Personal Assistant

This full-time position provides direct administrative and organizational support to Kim Bode, both professionally and personally. The role requirs proactive management of scheduling, inbox, meeting logistics, digital systems, research, and a variety of personal coordination tasks.

Key Responsibilities

• Manage all calendar activity, scheduling meetings, appointments, and travel to ensure preparedness and punctuality.
• Organize and prioritize the inbox, draft and respond to emails, flag important correspondence, and maintain clear communication records.
• Prepare meeting agendas and materials, take detailed notes, and coordinate follow-up on action items.
• Track and complete task lists, supporting ongoing and special projects.
• Set up and optimize digital tools and workflow systems.
• Organize and maintain digital files and document systems for efficient, logical access.
• Conduct research, synthesize findings, and support decision-making as needed.
• Coordinate aspects of personal life, such as scheduling appointments, travel arrangements, and event planning.
• Assist with other administrative or operational duties as required.

Requirements

• 4 years of experience in administrative roles, preferably supporting a senior executive or entrepreneur.
• Exceptional attention to detail, with flawless spelling and grammar.
• Demonstrated critical thinking and problem-solving skills; ability to anticipate needs and identify solutions independently.
• Comfortable working with a direct communicator and receptive to candid feedback.
• High standards for performance; able to ask thoughtful questions and minimize mistakes or oversights.
• Proficiency with digital tools, including email and calendar management, project management software, digital filing, and virtual meeting platforms.
• Discretion, professionalism, and reliability in handling confidential or sensitive information.

Logistics

• Full-time position.
• Reports directly to Kim Bode.
• Salary range: $50,000-$60,000.