Administrative Assistant - $34 - $60 per hour

Overview

We are seeking a professional and highly organized Administrative Assistant to provide administrative, technical, and organizational support to legal and management teams in a fast-paced office environment.

This role requires strong communication skills, sound judgment, and the ability to handle confidential information with discretion.

The ideal candidate is detail-oriented, dependable, and proactive, with the ability to manage multiple priorities while maintaining a high standard of accuracy and professionalism.

Key Responsibilities

• Manage daily administrative workflows and assignment tracking

• Act as a primary point of contact and gatekeeper for assigned professionals

• Coordinate calendars, meetings, and appointments

• Prepare, revise, and format correspondence, reports, and legal documents

• Communicate with internal teams and external clients professionally

• Arrange domestic and international travel, including required documentation

• Enter time records and reimbursable expenses accurately

• Assist with billing preparation, payment tracking, and coordination with billing teams

• Support year-end processes, collections, and administrative reporting

• Develop working knowledge of assigned practice areas and operational procedures

Qualifications

• Excellent written and verbal communication skills

• Strong organizational and time-management abilities

• Ability to adapt to different working styles and priorities

• Proficiency with Microsoft Office and standard office systems

• High attention to detail with strong proofreading and data entry skills

• Professional discretion when handling sensitive information

• Proactive mindset with strong problem-solving skills

• Reliable, disciplined, and responsive work ethic

• Collaborative team player who works well across departments

Education and Experience

• Associate degree or higher preferred

• 1-5 years of experience in an administrative or office support role

What We Offer

• Competitive hourly compensation

• Stable full-time schedule

• Professional on-site work environment in New York City

• Long-term career growth opportunities

• Comprehensive benefits package