What are the responsibilities and job description for the General Office Clerk 2 4P/536 position at 4P Consulting Inc.?
Location- Birmingham, AL
Contract- 2 Year
Client- Alabama Power
Position Summary
The General Office Clerk provides essential clerical and administrative support to ensure the smooth daily operation of the office. This role supports staff, visitors, and office operations through accurate data entry, document management, communication handling, and general office coordination.
The ideal candidate is organized, detail-oriented, professional, and comfortable managing multiple administrative tasks in a fast-paced office environment.
Key Responsibilities
Clerical & Administrative Support
Provide clerical and administrative support to office staff
Manage incoming and outgoing mail, packages, and deliveries , ensuring timely and accurate distribution
Perform data entry tasks, including updating records, spreadsheets, and databases
Maintain accurate, organized, and up-to-date documentation
Office Organization & Operations
Organize and maintain office files through filing, scanning, and photocopying
Ensure workspaces and shared areas remain clean, orderly, and well-organized
Order office supplies, manage inventory levels, and ensure daily operational needs are met
Front Desk & Communication
Greet visitors and guests professionally, creating a positive first impression
Answer and route incoming phone calls independently, providing information or assistance as needed
Coordinate appointments, meetings, and events to support staff and visitors
Required Qualifications
Previous experience in a general office, clerical, or administrative role
Strong organizational and time-management skills
High attention to detail and accuracy
Ability to manage multiple tasks and priorities effectively
Proficiency in computer and office software applications (e.g., Microsoft Word, Excel, Outlook)
Strong verbal and written communication skills
Professional and customer-service-oriented demeanor
Preferred Qualifications
Experience working in a corporate or professional office environment
Familiarity with recordkeeping, filing systems, or database entry
Ability to work independently with minimal supervision
Work Environment
Office-based role with frequent interaction with staff and visitors
Routine administrative and clerical duties in a professional setting