Visual Merchandising & Event Operations Project Manager

Job Description

Our client, an entertainment company is hiring a Visual Merchandising & Event Operations Project Manager to support and drive the planning, setup, and execution of visual merchandising displays and event activations that bring consumer products and brand stories to life.

This is a hands-on role that blends project management, physical event logistics, and creative support. The ideal candidate is highly organized, collaborative, and solutions-oriented, with the ability to independently manage smaller projects from kickoff through on-site execution while contributing to larger, more complex activations as part of a broader program.

Responsibilities

Project Management & Administration

• Own project plans for assigned deliverables, including scope, timelines, dependencies, and milestones, and proactively communicate status, risks, and next steps
• Independently manage small projects end-to-end, including on-site coordination and execution, while escalating issues as needed
• Support budget tracking, documentation, and reconciliation
• Maintain organized project records, trackers, and meeting notes to support internal reporting
• Manage vendor onboarding, service agreements, invoice processing, and legal routing
• Collaborate cross-functionally with Events, Communications, Marketing, Commercialization, and Product Development teams
  
  

Visual Merchandising Support

• Develop and refine product display floorplans, planograms, and presentation decks using Adobe Photoshop and Illustrator
• Review, inventory, and organize product samples for display use; create accurate pull lists for props and product statements
  
  

Event Operations & Logistics

• Coordinate the pulling, cleaning, preparation, and restocking of props and display elements for event activations and product presentations
• Maintain warehouse organization and inventory zones; coordinate material pickups, deliveries, and internal transfers
• Support and, for assigned smaller activations, lead on-site installation, breakdown/strike, and quality checks to ensure displays align with approved direction
• Partner with vendors and internal teams to troubleshoot on-site needs quickly while maintaining a high standard of finish and safety
• Execute tasks with strong attention to detail and ownership, ensuring deliverables are completed on time and to specifications
  
  

Required Qualifications

• Bachelor’s degree in Visual Merchandising, Design, Events, or a related field, or equivalent work experience
• 3–5 years of relevant experience in visual merchandising, experiential/event production, project coordination, or operations
• Proven ability to independently manage smaller projects, including on-site execution and coordination
• Strong organizational and communication skills with a collaborative, positive team mindset
• Proficiency in Adobe Photoshop and Illustrator; familiarity with collaboration and project management tools such as Monday.com, Airtable, Teams, Keynote, and OneDrive
• Ability to manage multiple priorities in a fast-paced environment with sound judgment and a proactive, solutions-first approach
  
  

Physical & Operational Requirements

• Ability to regularly lift, carry, push, or pull props and staging materials weighing 50–75 lbs
• Ability to stand and walk for extended periods (5–6 consecutive hours) during event setup and breakdown
• Flexibility to work evenings, weekends, and travel domestically as needed
  
  

Preferred Qualifications

• Strong visual eye for product display composition and presentation
• Experience working with external vendors (fabrication, rentals, production, or logistics) and navigating approval workflows
  
  

Assignment Details

• Start Date: ASAP
• End Date: 1/4/27
• Location: Glendale, CA 91201
• Pay Rate: $30/hour – $36 hour DOE
• Hours: 8:00 AM – 5:00 PM
• Work Schedule: Onsite 4 days per week, remote Fridays (subject to change)