Education Initiatives Project Manager

Job Description

Employment Type: W2 Contract

Hours: 40 hours per week

Contract Length: 12 months from start date with ability to extend

Our museum client seeks an Education Initiatives Project Manager to provide project management support to the education initiatives and marcom teams. The contractor will help plan, coordinate, and deliver cross-functional projects that increase awareness, understanding, and engagement among secondary educators with the organization’s educational programs, resources, and learning opportunities. This role acts as a central point of contact between teams, promoting effective collaboration, clear communication, and timely, mission-aligned deliverables.

Responsibilities

• Manage the full lifecycle of assigned projects—from initiation and planning through execution, monitoring, and closeout.
• Lead project kickoff meetings with staff and stakeholders to clarify goals, outcomes, scope, priorities, and success metrics.
• Develop and maintain detailed project plans and schedules, including milestones, dependencies, deliverables, and resource requirements.
• Coordinate timelines and facilitate content development for digital, print, video, social media, and event-related communication materials directed at secondary educators.
• Oversee review and approval cycles for draft deliverables, ensuring accuracy, consistency, and timely stakeholder input.
• Monitor project status, proactively addressing issues and risks to keep work on schedule and within scope.
• Track project budgets and expenditures and flag potential overruns or constraints in advance.
• Serve as a liaison between Education Initiatives and MarCom, aligning expectations, objectives, and constraints across teams.
• Provide regular, concise project updates to cross-functional partners and leadership, highlighting progress, risks, and needs.
• Facilitate project debriefs and retrospectives to capture lessons learned and recommend process improvements.
• Identify and assess risks related to scope, timelines, resources, or quality and collaborate with teams on mitigation strategies.
• Align EI and MarCom efforts by synchronizing project goals and timelines and streamlining shared processes.
• Participate in strategic planning discussions, advising on realistic schedules, capacity, communication best practices, and audience engagement strategies.
• Develop and maintain dashboards, status reports, and tracking tools that provide up-to-date visibility into the MarCom project pipeline as it relates to EI priorities.
• Analyze project data and trends to inform planning, resource allocation, and longer-term divisional strategy.
  
  

Qualifications

• 5 years of experience in project management or a closely related field, ideally supporting marketing, communications, or digital engagement operations.
• Excellent written and verbal communication skills, with proven success collaborating with cross-functional teams and leadership.
• Exceptional attention to detail and strong organizational skills, with experience managing multiple concurrent projects and shifting priorities.
• Proactive, solutions-oriented approach to anticipating needs, identifying challenges, and delivering high-quality products on time.
• Demonstrated ability to plan, implement, and monitor assignments; meet deadlines; and adapt to changing circumstances.
• Familiarity with best practices for producing print, digital, and multimedia communications.
• Experience supporting digital products and events (e.g., video, email campaigns, web content, social media assets).
• Ability to translate technical or digital requirements into clear guidance for non-technical stakeholders.