Global Talent Coordinator (Events and Project Coordination Focused)

Job Description

The Global Talent Coordinator (Freelance) supports the execution of global talent initiatives by providing operational and administrative coordination across Talent Acquisition, Talent Management, and Learning & Development. This position is responsible for organizing logistics, maintaining timelines, managing communications, and supporting documentation to ensure talent programs are delivered efficiently.Core Responsibilities

• Assist with the execution of global talent programs, including onboarding experiences, learning sessions, and development initiatives, through scheduling support, timeline tracking, and task coordination.
• Manage logistics for talent-related activities such as workshops, training sessions, and HR events (virtual and in?person), including calendar coordination, invitations, attendance tracking, and communications.
• Coordinate with internal partners and external vendors to align on scheduling, materials, logistics, and issue resolution related to talent programs.
• Develop and maintain project documentation, including plans, trackers, status summaries, and meeting notes.
• Support the preparation and formatting of presentations, internal communications, program resources, and learning materials.
• Assist with gathering and maintaining data for talent initiatives, updating trackers and basic reports related to participation, timelines, and deliverables.
• Provide scheduling and logistical support for interviews, meetings, and working sessions, including calendar management and virtual or onsite setup.
• Support invoice processing and track program related expenses in accordance with established guidelines.
• Handle standard inquiries related to program schedules, logistics, and documentation, escalating issues when appropriate.
• Contribute to process optimization efforts by helping identify opportunities to improve workflows, templates, and communication practices across talent programs.
  
  

Qualifications

• Prior experience in a coordination or support capacity such as project coordination, HR support, event coordination, or administrative roles within a professional setting.
• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
• Clear, professional written and verbal communication skills.
• Working knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint) and experience using shared calendars, drives, and tracking tools.
• High level of accuracy and attention to detail in scheduling, documentation, and follow through.
• Ability to work independently while partnering effectively with cross functional and globally distributed teams.
• Comfort operating in an environment with evolving priorities.