Recruiting Coordinator

Job Description

Our client is seeking a highly organized, proactive Recruiting Coordinator to join their Talent Acquisition team! The Recruiting Coordinator provides essential support to talent acquisition activities by organizing interview logistics, maintaining recruiting documentation, and helping ensure hiring materials are clear, accurate, and up to date. This position plays a key role in creating a smooth experience for candidates, recruiters, and hiring managers while improving consistency across recruiting processes and tools.

The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment. Success in this role requires strong communication skills, sound judgment when handling confidential information, and the ability to work independently while collaborating with cross-functional stakeholders. A proactive mindset and willingness to use modern tools and technology to improve efficiency are important in this role.

Location: Brea, CA (100% onsite to start)

Hours: Full-time; typical start 7:30–8:30 AM; overtime as needed. Once trained, remote work possible Tuesday/Friday.

Hourly Rate: $30/hr.

Employment Status: Freelance/Contract Assignment (W2 Employment)

Key Responsibilities

• Coordinate interviews across multiple schedules and communicate logistics clearly to candidates and internal teams
• Prepare interview agendas, scheduling confirmations, and related recruiting materials
• Maintain accurate candidate records, requisition details, and hiring activity within recruiting systems
• Review and update job descriptions, templates, and recruiting documents for consistency and accuracy
• Support job posting distribution and monitor content alignment across platforms
• Partner with recruiters and hiring managers to collect information needed for hiring materials and process updates
• Help standardize recruiting workflows, forms, and communication templates
• Track follow-up items and ensure timely completion of recruiting coordination tasks
• Assist with reporting, documentation, and general administrative support for recruiting operations
• Contribute ideas for improving candidate experience and internal recruiting efficiency
  
  

Qualifications

• Associate’s degree in Human Resources, Business, Communications, or a related field, or equivalent practical experience
• 1–3 years of experience in recruiting coordination, human resources support, or administrative operations
• Familiarity with Applicant Tracking Systems and recruiting workflows preferred
• Strong written and verbal communication skills
• Excellent organizational skills and close attention to detail
• Ability to manage multiple tasks, priorities, and deadlines with professionalism
• Proficiency with Microsoft Office and ability to learn new systems quickly
• Comfort using digital tools, including AI-enabled resources, to improve quality and efficiency preferred
• Ability to handle sensitive information with discretion and professionalism