What are the responsibilities and job description for the Executive Assistant to CEO/Office Manager position at 24 Seven Talent?
Job Description
Client Overview:
Our client is a fully integrated organization for product development, manufacturing, and distribution within the beauty, skincare, fragrance, and wellness industries. We operate as the operational core behind modern brands—guiding products from early concepts through commercialization and long-term scale. Our work spans the full product lifecycle, from development and regulatory alignment through production, fulfillment, and global distribution. At our core, we believe great brands are built through aligned partnerships. We work to serve, and we serve to guide—bringing clarity, structure, and operational excellence to every stage of growth. Our mission is simple: to be the greatest partner, ever.
About The Role
We are looking for a highly organized, proactive, and driven Executive Assistant/Office Administrator to support the CEO. The role is ideal for a motivated professional who thrives in a fast-paced, entrepreneurial environment and isn’t a typical EA role. The role is responsible for managing schedules, coordinating meetings, and performing various administrative tasks to ensure the smooth operation of the executive office and maintenance of the office presentation. The individual should shift seamlessly between project management, supporting cross-functional initiatives and personal assistance. The role requires the ability to handle confidential information with absolute discretion.
Core Responsibilities Essential Duties
Qualifications & Experience
Client Overview:
Our client is a fully integrated organization for product development, manufacturing, and distribution within the beauty, skincare, fragrance, and wellness industries. We operate as the operational core behind modern brands—guiding products from early concepts through commercialization and long-term scale. Our work spans the full product lifecycle, from development and regulatory alignment through production, fulfillment, and global distribution. At our core, we believe great brands are built through aligned partnerships. We work to serve, and we serve to guide—bringing clarity, structure, and operational excellence to every stage of growth. Our mission is simple: to be the greatest partner, ever.
About The Role
We are looking for a highly organized, proactive, and driven Executive Assistant/Office Administrator to support the CEO. The role is ideal for a motivated professional who thrives in a fast-paced, entrepreneurial environment and isn’t a typical EA role. The role is responsible for managing schedules, coordinating meetings, and performing various administrative tasks to ensure the smooth operation of the executive office and maintenance of the office presentation. The individual should shift seamlessly between project management, supporting cross-functional initiatives and personal assistance. The role requires the ability to handle confidential information with absolute discretion.
Core Responsibilities Essential Duties
- Act as the point of contact among executives, employees, clients and other external partners representing the CEO and on occasion, Executive Management Team members.
- Handle confidential and sensitive information with integrity and confidentiality.
- Draft, review and send communication on behalf of the CEO
- Screen and direct phone calls and distribute correspondence
- Prioritize emails and respond when necessary
- Manage information flow in a timely and accurate manner
- Manage the CEO’s calendar and establish meetings (professional & personal) as necessary
- Coordinate travel and accommodation arrangements
- Act as a point of contact with the Executive Team for any current and/or potential clients representing the company in a professional manner.
- Assist with the planning and execution of company events, meetings, and conferences. This includes coordinating logistics, managing RSVPs, and overseeing event details.
- Record minutes during meetings when necessary. Personal
- Conducting personal errands, managing personal scheduling, travel, etc.
- Maintain organized electronic and physical filing systems for documents, records, and contacts.
- Assisting with the planning and coordination of personal events, such as parties and dinners.
- Oversee personal financial expenses.
- Responsible for complete billing operations of business entity, ensuring accurate invoicing and addressing any customer inquiries
- Maintain and manage shared project tracking systems, agendas and action item logs
- Partner with internal stakeholders to ensure alignment on goals, status updates, and follow ups
Qualifications & Experience
- Proven experience as an Executive Assistant, Personal Assistant and Office Admin supporting senior leadership for 5-7 years.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Microsoft Outlook Calendar, SharePoint, Docusign, QuickBooks and in general tech-savvy.
- Excellent communication skills, including written/verbal and phone etiquette with a customer service-oriented mindset.
- Base Salary: $80,000
- Bonus: Annual discretionary performance-based bonus
- Paid Time Off: Federal & Company Paid Holidays; sick, bereavement also offered
- Benefits: Full Health Insurance (medical/dental/vision); Voluntary Life, AD&D programs
- 401k: company match provided; company profit sharing programs also offered
Salary : $80,000