Project Manager, Visual Merchandising

Job Description

Project Manager, Visual Merchandising

A leading global beauty brand is seeking a freelance Project Manager, Visual Merchandising to support high impact visual merchandising initiatives across retail environments. This role will oversee the planning, development, production, and execution of permanent and secondary retail placements, ensuring projects are delivered on time, on budget, and in alignment with brand standards.

Responsibilities

• Lead seasonal visual merchandising updates and new store-opening initiatives for shop-in-shop environments, including file turnover, art and video guides, testers, instruction sheets, and repair and maintenance needs.
• Manage end-to-end operations, development, and execution of secondary visual merchandising placements across domestic and international retail partners.
• Coordinate projects involving fixtures, focal displays, outposts, launch pads, endcaps, towers, and other in-store merchandising formats.
• Develop and manage detailed project plans, production schedules, milestone trackers, and launch calendars across multiple concurrent initiatives.
• Partner closely with Visual Merchandising, Store Design, Product Marketing, Trade Marketing, regional teams, and external vendors to align priorities, timelines, and deliverables.
• Create and maintain a departmental calendar for global permanent and secondary placements, including estimated launch dates, production deadlines, and market-specific requirements.
• Manage vendor communication, including briefing partners, tracking production status, reviewing samples and proofs, and resolving issues that may affect delivery or installation timelines.
• Coordinate the development, revision, and distribution of visual merchandising toolkits, installation guides, fixture drawings, planograms, and field communications.
• Support new retail door openings, renovations, and refreshes by coordinating fixture orders, graphics, product testers, installation materials, and field readiness.
• Track project budgets, estimates, purchase orders, invoices, and production expenses in partnership with internal stakeholders and external suppliers.
• Identify risks, dependencies, and opportunities for process improvement; proactively recommend solutions to keep projects on track.
• Support implementation of software platforms by gathering, organizing, and maintaining fixture, product, and template drawings for initial setup and ongoing use.
• Maintain accurate project documentation, including status reports, meeting notes, asset trackers, and post-launch recaps.
• Ensure all visual merchandising materials and executions reflect brand standards, retailer requirements, and regional market needs.
  
  

Requirements

• Experience managing visual merchandising, retail operations, store design, fixture development, or retail marketing projects.
• Strong project-management skills with the ability to manage multiple workstreams, timelines, budgets, and deliverables in a fast-paced environment.
• Experience working with retail partners, field teams, external production vendors, fabricators, and installation partners.
• Excellent cross-functional communication and stakeholder-management skills.
• Highly organized, detail-oriented, and solutions-focused, with a strong sense of ownership and follow-through.
• Comfortable working across domestic and international markets and adapting to evolving business priorities.
• Proficiency with project-management tools, Microsoft Office, and presentation software; experience with retail planning, design, or asset-management platforms is a plus.
  
  

Contract

Hybrid Work Schedule- 3 days in office, 2 WFH

This is an immediate opportunity please share your resume for consideration!