Operations Coordinator

Job Description

We are seeking a highly organized, data-driven Operations Coordinator to act as a versatile “swiss army knife” across logistics, supply chain, and merchandising. This is a critical, time-sensitive freelance role focused on modernizing and automating purchase order (PO) and fabric flow processes using AI-supported tools. While the work is rooted in wholesale operations, the scope spans broader end-to-end operations, with wholesale as a secondary focus.

The ideal candidate is comfortable in spreadsheets, has a strong operational mindset, and is motivated by the opportunity to streamline workflows through AI and automation. You’ll serve as a key liaison between merchandising, supply chain, and sales, ensuring products and fabrics are in the right place at the right time.

Employment Type: Freelance (with potential to convert to full-time)

Compensation: $33/hr. (non-exempt)

Location: Vernon, CA

Schedule: Hybrid (3 days onsite preferred, flexible)

Key Responsibilities

• Serve as a central operational point of contact across logistics, supply chain, merchandising, and sales.
• Track and manage purchase orders (POs) to ensure accuracy, completeness, and alignment with demand plans.
• Monitor inbound product and fabric shipments to confirm on-time arrivals and correct quantities.
• Identify, flag, and help resolve product and fabric availability issues in partnership with merchandising and supply chain.
• Communicate shortages, delays, or changes to sales and commercial partners, helping secure extensions or alternate solutions.
• Design, maintain, and improve spreadsheets, dashboards, and reports that track POs, inventory flows, and key operational KPIs.
• Partner with internal teams to map current processes and identify opportunities for AI-enabled automation and workflow optimization.
• Support implementation and continuous improvement of AI tools and automations related to PO management, forecasting inputs, and status tracking.
• Drive cross-functional alignment on timelines, priorities, and deliverables, ensuring visibility into risks and changes.
• Contribute to documentation, SOPs, and best practices for new operational and AI-driven processes.
  
  

Qualifications

• Preferably based in or able to work Pacific Time hours (Los Angeles, CA strongly preferred).
• 2 years of experience in operations, supply chain, logistics, merchandising operations, or a related field; open to varied industry backgrounds.
• Strong proficiency with spreadsheets (Excel or Google Sheets); able to build trackers, perform basic analyses, and create reports.
• Experience or strong interest in AI tools, automation platforms, or data-driven workflow optimization.
• Exceptional attention to detail, organization, and follow-through.
• Clear, concise communication skills, with the ability to translate operational data into actionable updates for cross-functional partners.
• Proven ability to manage multiple priorities and deadlines in a fast-paced, evolving environment.
• Self-starter who can work independently while maintaining tight alignment with multiple teams.
  
  

This freelance position is essential to stabilizing and upgrading the current operations footprint. High-performing freelancers will have a clear pathway to full-time conversion as AI-enabled supply chain and operations capabilities continue to scale.