Executive Administrative Assistant

We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to two Directors and assist product and business teams with day-to-day administrative operations for a multinational tech organization! This freelance opportunity is ideal for a polished professional who thrives in a fast-paced environment, exercises sound judgment, and delivers exceptional support with accuracy and discretion.

Employment Type: Freelance

Pay Rate: $40/hr.

Location: Hybrid, onsite Tuesday through Thursday in Cupertino

Start Date: 6/1

Duration: 6–9 months

Hours: 40 hours per week

Key Responsibilities:

• Manage and coordinate multiple Director calendars, adjusting priorities as schedules shift.
• Arrange domestic and international travel for select team members.
• Prepare and process expense reports in a timely and accurate manner.
• Support facilities-related requests and help maintain smooth team operations.
• Provide administrative and operational support across product and business functions.

Required Qualifications:

• Experience managing calendars, travel arrangements, expense reports, and facilities requests.
• Proficiency with workplace productivity and collaboration tools such as calendar applications, email, presentation software, document platforms, and team messaging tools.
• Ability to handle sensitive and confidential information with professionalism and discretion.

Preferred Qualifications:

• 7 years of experience supporting Director-level leaders or above in an Administrative Assistant capacity.
• Strong written and verbal communication skills.
• Excellent organizational skills with a keen attention to detail.
• Ability to multitask, meet deadlines, and remain calm under pressure.
• Strong interpersonal skills and the ability to build effective cross-functional relationships.
• Demonstrated initiative, sound decision-making, and a positive, solutions-oriented attitude.
• Interest in project coordination and fostering strong team culture.
• Experience working on Mac platforms is highly preferred.

This role is well suited for someone who is resourceful, adaptable, and eager to contribute to a dynamic team by keeping operations organized and leaders supported.