What are the responsibilities and job description for the Event Project Manager position at 24 Seven Talent?
Job Description
Event Project Manager
Employment Type: Full-Time
We are seeking a highly organized and proactive Event Project Manager to oversee the planning and coordination of dynamic events from concept through final execution readiness. This role is ideal for a detail-oriented professional who excels at balancing logistics, timelines, vendor management, and client expectations while keeping projects moving smoothly from start to finish.
The Event Project Manager will play a central role in pre-production, ensuring every event is thoughtfully planned, clearly documented, and fully prepared for onsite success. The right candidate brings a strong foundation in project management, excellent communication skills, and the ability to adapt quickly in a fast-paced environment.
What You’ll Do
Event Project Manager
Employment Type: Full-Time
We are seeking a highly organized and proactive Event Project Manager to oversee the planning and coordination of dynamic events from concept through final execution readiness. This role is ideal for a detail-oriented professional who excels at balancing logistics, timelines, vendor management, and client expectations while keeping projects moving smoothly from start to finish.
The Event Project Manager will play a central role in pre-production, ensuring every event is thoughtfully planned, clearly documented, and fully prepared for onsite success. The right candidate brings a strong foundation in project management, excellent communication skills, and the ability to adapt quickly in a fast-paced environment.
What You’ll Do
- Lead event planning and pre-production efforts from kickoff through execution handoff
- Collaborate with clients, internal teams, and key stakeholders to define goals, scope, and event requirements
- Create and manage detailed project timelines, production schedules, and planning documents
- Coordinate with venues, vendors, caterers, and service providers to align logistics and deliverables
- Monitor budgets, timelines, and resource allocation to support efficient project execution
- Identify potential issues early and develop practical solutions to maintain project momentum
- Ensure all permits, contracts, approvals, and compliance requirements are handled appropriately
- Partner with onsite teams to support a seamless transition from planning to live event execution
- Facilitate post-event evaluations and recommend process improvements for future programs
- Maintain strong professional relationships with clients, partners, and internal collaborators
- Experience in event management, project management, production coordination, or a related field
- Strong organizational and multitasking skills with exceptional attention to detail
- Ability to manage multiple projects and deadlines in a fast-paced setting
- Excellent communication, negotiation, and relationship-building abilities
- Confidence making decisions, solving problems, and adapting to changing priorities
- Professionalism and discretion when working with sensitive or high-profile information
- Ability to work independently while also collaborating effectively across teams
- Willingness to travel as needed for meetings, site visits, and event support
- Experience with event planning systems, project management tools, or production software
- Knowledge of budgeting, invoicing, and event-related financial tracking
- Familiarity with current event industry practices, trends, and operational standards
- Bachelor’s degree in Event Management, Hospitality, Marketing, Communications, Project Management, or a related discipline
- You stay composed under pressure and keep projects organized through every phase
- You anticipate needs before they become problems and respond with practical solutions
- You balance creativity and logistics with equal confidence
- You build trust quickly with clients, vendors, and team members
- You are committed to delivering polished, high-quality experiences