Secretary/Accountant

Overview
We are seeking a dynamic and detail-oriented Secretary/Accountant to join our team. This vital role combines administrative excellence with accounting support, ensuring smooth office operations and accurate financial management. The ideal candidate will be proactive, organized, and possess strong communication skills to handle diverse responsibilities efficiently. In this role, you will be the backbone of our office, providing exceptional customer service, managing financial records, and supporting daily administrative tasks to keep our business running seamlessly.

Responsibilities

• Manage front desk duties including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette.
• Handle calendar management and scheduling for executives and team members, ensuring efficient time management.
• Perform bookkeeping tasks using QuickBooks or similar accounting software to maintain accurate financial records and process invoices.
• Conduct data entry, filing, and document proofreading to ensure all records are precise and up-to-date.
• Assist with office management duties such as supply ordering, maintaining office equipment, and organizing files both physically and digitally via Google Workspace or Microsoft Office.
• Provide customer support by responding promptly to inquiries, supporting clients or vendors, and ensuring excellent service delivery.
• Support personal assistant tasks including calendar coordination, travel arrangements, and other administrative duties as needed.

Experience

• Proven clerical or administrative experience in an office environment with a strong understanding of office management principles.
• Demonstrated bookkeeping experience using QuickBooks or comparable software.
• Excellent computer literacy including proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry skills.
• Strong organizational skills with the ability to multitask effectively and prioritize workload efficiently.
• Bilingual abilities are a plus to serve diverse clients and team members effectively.
• Experience handling multi-line phone systems and managing front desk operations is highly desirable.
• Prior personal assistant or executive support experience is advantageous for this role. Join us to be part of a vibrant team where your organizational skills and accounting expertise will make a real impact! We value energetic professionals committed to delivering top-notch administrative support while fostering a positive work environment.

Pay: From $5,000.00 per month

Benefits:

• Flexible schedule
• Health insurance
• Paid time off
• Relocation assistance

Work Location: In person

Salary : $5,000