What are the responsibilities and job description for the Office Manager position at 11th Hour Staffing, Inc?
Who We Are
11th Hour Staffing Inc. is a family-owned-and-operated business that is passionate about recruiting, customer service, and our community. We are positioned to be your one-stop staffing resource for all your hiring & employment needs from entry-level to executive, spanning across all industries.
Position Summary
The Office Manager supports day-to-day business operations by managing administrative functions, coordinating documentation flows, assisting internal teams, and ensuring the smooth functioning of office activities. This role directly supports Leadership, Engineering, QA, and Sales by keeping operations organized, compliant, and efficient. The Office Manager will also be cross-trained to provide backup support as needed.
Responsibilities
· Maintain front-office operations including phones, scheduling, document routing, and general administrative support.
· Coordinate communication between Engineering, QA, Procurement, Sales, and Leadership.
· Maintain office supplies, coordinate purchases, and support facility cleanliness and organization.
· Prepare agendas, track meeting action items, and support weekly operations updates.
· Assist with event coordination, travel scheduling, and vendor communication.
· Assist with document control activities under the NQA-1 / 10CFR50 App B program.
· Maintain controlled forms, logs, and administrative records.
· Support formatting, preparation, and routing of documentation for Engineering and QA approvals.
· Assist with record retention and organized file structures for operational and audit readiness.
· Assist Accounting with receipts, invoices, expense tracking, and file organization.
· Invoicing at project milestones &/or completion
· Support procurement and order entry in coordination with Inside Sales and Warehousing
· Maintain corporate certificates, compliance documents, and renewal schedules.
· Shipping/Receiving Backup: Learn receiving, logging, labeling, and shipping procedures to support coverage needs.
· Inventory Backup: Learn material tracking, labeling, and organization methods to maintain workflow continuity.
· Inside Sales Support: Provide backup for quote entry, order processing, and customer communication routing.
Qualifications
· Strong organizational and communication skills.
· Proficient with Microsoft Office and general office software
· Ability to manage multiple tasks with accuracy and attention to detail.
· Experience supporting quality-controlled or technical environments preferred.
Schedule: Monday-Friday 8AM-5PM (Flexible)Pay: $20-25/hr
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
11th Hour Staffing, Inc. is an equal opportunity employer and prohibits discrimination against employees or applicants on the basis of race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law protected by federal, state or local law.
11th Hour Staffing, Inc. will make a reasonable accommodation to known physical or mental limitations of a qualified applicant or employee with a disability unless the accommodation would impose an undue hardship to 11th Hour Staffing, Inc. Contact Human Resources with any questions or requests for accommodation.
Salary : $20 - $25