What are the responsibilities and job description for the Materials Coordinator Systems position at 1-800-Flowers Family of Brands?
POSITION SUMMARY
The Systems Material Coordinator is responsible for the system-side execution and coordination of production material ordering activities. This role supports production by preparing and maintaining release-ready waves, reviewing inventory availability, validating shelf life and batch requirements for finished gifts, supporting material allocation decisions, and performing system-side cleanup and adjustment activities.
This role serves as the primary system-based support function for production material flow and works closely with Floor Material Coordinators, planners, supervisors, and subject matter experts to ensure that materials are system-ready and accurately controlled.
ESSENTIAL DUTIES AND RESPONSIBILIITIES
Major responsibilities of the position are listed below. To perform the job successfully, the individual must be able to execute each essential duty satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Other duties, assignments and specific projects may be assigned at the discretion of executive management
- Review production schedules and prepare release-ready waves in advance for assigned areas
- Build, maintain, and update waves by production order, delivery point, timing, and material need
- Link wave information to the shared production schedule or designated control tool
- Review available inventory, prior orders, PSA inventory, and warehouse stock before preparing waves
- Perform shelf-life validation and batch suitability review before material release
- Identify blocked, inspection, short-dated, or otherwise restricted inventory conditions
- Work with planners and area experts on substitutions, batch conflicts, shelf-life exceptions, and material constraints
- Apply department-specific ordering logic, delivery-point rules, and area-specific material handling requirements
- Support multi-day order planning by splitting waves into appropriate release amounts based on production needs
- Update or adjust wave setup, delivery point, timing, and quantities before release when needed
- Assist production floor personnel with system-related ordering questions and exception handling
- Process system adjustments, cleanup, discrepancy corrections, and PSA-related inventory support based on validated floor input
- Investigate stuck, hung, or failed transactions and coordinate with system support resources when needed
- Help maintain accuracy between floor activity and system inventory positions
- Process production order after execution, issue/consume components correctly, and handle backflush-related issues
- Resolve failed or incomplete transactions tied to the production order
- Reconcile differences between what the system says and what was actually used
- Perform final production order close activities, including TECO-type close steps.
- Support training of floor and systems personnel on materials-related system processes
- Maintain accurate records, standard work, and process consistency across assigned area.
- Performs other duties as assigned.
- Compliance with company attendance standards.