Job Posting Title:

THRIVE Program Coordinator

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Hiring Department:

Education - Office of the Dean

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

May 01, 2024

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Position Duration:

Expected to Continue Until Jun 30, 2026

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Texas Education THRIVE, a comprehensive educational initiative through the College of Education at UT Austin, provides engagement, support, professional development and networking resources to school districts across Texas. Geared toward both early and mid-career teachers, THRIVE is committed to providing the necessary mentorship and professional learning opportunities that ensure successful and productive careers in education for the betterment of all Texas children. THRIVE includes three foundational components: District Engagement, Professional Learning and Mentorship and Networks of Support.

Purpose

Work closely with the director to implement business activities and events associated with Texas Education THRIVE, a new initiative of the college that is transforming the experience of early career teachers and their mentors through innovative partnerships with Texas public schools. Support all phases of program activities associated with THRIVE expansion, including development, implementation, and assessment and tracking progress to ensure milestones are achieved with quality and on time. Provide administrative assistance to the director for THRIVE activities.

This position is currently funded through 06/30/2026 with the possibility of continuation beyond 06/30/2026 contingent upon availability of funding.

Responsibilities

Administrative Support

• Schedule/calendar management

• Meeting preparation- Secure space for in person meetings, prepare materials, set up before and clean up after large meetings; coordinate parking permits for guests; coordinate refreshments or meals when needed; ensure follow up items are delivered in a timely manner.

• Procurement- order requested materials and ensure timely delivery and payment.

• Ensure invoices and reimbursement forms for THRIVE activities are submitted in accordance with grant, college, and university policies.

• Travel planning and reimbursement

• Check reports and correspondence for accuracy, edit drafts, and proofread outgoing correspondence.

• Gather or coordinate the compilation of information from a number of sources for THRIVE research and reporting.

Communication

• Serve as an initial point of contact for THRIVE inbound communication requests to ensure inquiries are directed to the appropriate person.

• Facilitate communication with internal and external partners (UT departments, school districts, philanthropic organizations, business vendors)

• Contribute to communications and written content, including newsletter articles, blog posts, member summaries, other materials that engage its members and tell the Network's story.

• Collect and synthesize written content to support select grant reporting requirements.

• Review, proofread, and edit THRIVE newsletters, reports and briefs that represent the findings and key takeaways from the individual and collective THRIVE community.

Event Coordination

• Supports both in-person and virtual THRIVE events by identifying event venues, food vendors, virtual platforms, facilitating event planning timelines including annual Mentor Institutes, quarterly Community of Practice convenings, and others.

• Creates event collateral, including online registrations, event agendas, general participant materials, presentation materials and online feedback forms.

• Available onsite and online for events to ensure everything runs smoothly and participant needs are met.

Monitoring

• Documents THRIVE protocols, and keeps THRIVE communities up-to-date on current policy and procedures to support their participation and contributions

• Tracks the performance of communications and events to help determine their effectiveness and identify areas for improvement to better support and engage Members.

• Generate graphs, charts, spreadsheets, reports, and presentation materials, as needed to communicate results.

Required Qualifications

Bachelor's Degree and three years of experience of coordinating or administering a program.

Demonstrated writing, research, and project management skills. Strong communication skills, as well as an understanding of the higher education research community. Ability to self-start, learn quickly, meet deadlines, and follow through on tasks. Flexibility with shifting priorities. Collaborative, professional demeanor with customer service-oriented behavior.

Preferred Qualifications

Experience with Qualtrics for collecting data and generating reports. Experience with UT systems (VIP, DEFINE) and working knowledge of UT Austin's policies and procedures. Experience with Google and Microsoft suites. Experience with Zoom and its features to support breakout groups and participant engagement. Experience communicating and working with the university, school district, and philanthropic communities.

Salary Range

$58,000 depending on qualifications

Working Conditions

• May work around standard office conditions.

• Repetitive use of a keyboard at a workstation.

• May require work outside of typical business hours for select events and activities including limited travel to provide regional event support.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page, and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.