POSITION TITLE: Project Management & Training Coordinator
COMPENSATION RANGE: 55,000.00 - 55,000.00 USD per year
EMPLOYMENT CLASSIFICATION: Professional Administrative
DEPARTMENT: Sm Business Devlpmnt Ctr Activities
TARGET HIRE DATE: 6/20/2024
BENEFITS: UNC's Career Hub
To ensure full consideration, applications must be received by 11:59pm (MT) on 05/27/2024.
Position Summary:
Thisposition is key to the operation of the East CO SBDC.This position willmanage and execute projects, plan events and conferences, contribute tomarketing initiatives, manage event listings on our WordPress website, handleonline payments for events and conferences, and recruit eventsponsorships.fiscal, budget and administrative support to the EastColorado Small Business Development Center that serves 20 counties within ourterritory (Yuma, Weld, Washington, Sedgwick, Phillips, Prowers, Morgan, Otero,Logan, Lincoln, Las Animas, Kit Carson, Kiowa, Elbert, Crowley, Cheyenne, Bent,Baca, and the eastern part of Adams and Arapahoe counties). This role requiresstrong project management, event planning, marketing, and communication skills,as well as the ability to multitask and work in a fast-paced environment. Youmust travel the 20-county region to host events and need experience managing awebsite. This position is not paid by state funds, but grants received for theEast Colorado SBDC through the Small Business Administration.
Job Duties:
Project Management: Lead and manage projects and events from initiation tocompletion, ensuring adherence to timelines, grant cycles, budgets, and qualitystandards. Monitor project progress, identify and resolve issues, and ensuretimely completion. Collaborate with team members to ensure effectivecommunication and coordination. Develop project plans, including definingproject scope, objectives, deliverables, and resource allocation. Coordinateproject activities, complete tasks, and monitor progress to ensure successfulproject implementation. Manage and update projects via Basecamp. Conductregular project status meetings, providing updates and addressing any issues orrisks. Collaborate with cross-functional teams to gather project requirements,develop solutions, and ensure stakeholder alignment.
Event and Conference Planning: Develop and deliver comprehensive trainingprograms for small businesses, including training materials, presentations, andassessments. Conduct small business training sessions, workshops, and webinars,ensuring effective knowledge transfer. Plan and organize events andconferences, including venue selection, agenda development, logisticscoordination, and speaker coordination. Manage event budgets and trackexpenses. Develop event reports and submit them for specialty grant funding incoordination with the fiscal manager. Coordinate with vendors, sponsors, andattendees to ensure a smooth and successful event.
Marketing Initiatives: Contribute to marketing campaigns and initiatives topromote events and conferences alongside the marketing and communicationcoordinator. Develop marketing materials, such as brochures, flyers, and socialmedia content for events and conferences. Assist in creating and implementingmarketing strategies to increase event attendance and engagement. Assist increating and managing marketing campaigns across various channels, such associal media, email marketing, and digital platforms.
WordPress Website Management: Update and maintain event listings on ourWordPress website. Ensure accuracy and consistency of event information andregistration details. Optimize website content for better user experience andsearch engine visibility.
Online Payment Management: Set up and manage online payment systems forevents and conferences. Ensure secure and efficient payment processing. Monitorpayment transactions and resolve any issues or discrepancies.
Sponsorship Recruitment: Identify and approach potential sponsors for eventsand conferences. Develop sponsorship packages and proposals. Maintainrelationships with sponsors and ensure fulfillment of sponsorship benefits.
Networking and Community Engagement: Represent the organization atnetworking events, conferences, and community gatherings to build relationshipsand promote our brand. Collaborate with external partners and stakeholders toidentify potential partnership opportunities and enhance the organization'svisibility.
Administrative Support: Assist with scheduling and coordinating meetings andappointments. Maintain and update company databases and filing systems. Greetand assist visitors, clients, and employees. Answer and direct incoming callsand emails. Handle general inquiries and provide necessary information.
Internship Program: Program Design - Effective management of an internshipprogram involves designing a structured and comprehensive program that alignswith the organization's goals and objectives. This includes defining the scopeand duration of the program, establishing clear learning objectives, andoutlining the roles and responsibilities of interns and supervisors.Recruitment and Selection - The successful deployment of an internship programrequires a robust recruitment and selection process. This involves advertisinginternship opportunities, screening and shortlisting candidates, conductinginterviews, and ultimately selecting the most suitable candidates. Awell-defined selection process ensures interns possess the necessary skills,qualifications, and potential to contribute to the organization. Onboarding andOrientation - Once interns are selected, a well-executed onboarding andorientation process is crucial to successfully integrating into theorganization. This includes providing them with an overview ofthe organization's culture, values, policies, and procedures.Additionally, interns should be introduced to their supervisors and given aclear understanding of their roles and responsibilities within theorganization. Training and Development - An effective internship programprovides meaningful learning experiences and opportunities for professionalgrowth. This involves providing structured training sessions, assigningchallenging projects, and offering mentorship and guidance. Regular check-insand feedback sessions allow interns to enhance their skills, gain practicalexperience, and develop a deeper understanding of their chosen industry.Performance Evaluation and Support - To ensure the success of the internshipprogram, regular performance evaluations and support mechanisms should be inplace. This involves setting clear expectations and goals for interns,providing ongoing feedback, and evaluating their progress against predeterminedbenchmarks. Additionally, offering support and resources throughout theinternship period helps interns overcome challenges and maximize theirpotential.
Note: This job description serves as a general overview of the position'sresponsibilities and requirements. Additional duties may be assigned as needed.
Minimum Qualifications:
Education:
BA or BS degree in project management, marketing, communications, or a related field
Experience:
Requirements: Project management certification and bachelor's degree inproject management, marketing, communications, or a related field. Strongproject management skills, with the ability to prioritize tasks, multitask,manage resources, and meet deadlines. Excellent leadership and team managementabilities, with the capacity to motivate and inspire staff members. Experiencedeveloping and delivering effective training programs, preferably in acorporate or organizational setting. Strong knowledge of project managementmethodologies and tools. Proficiency in conducting needs assessments anddeveloping training materials. Proficiency in marketing platforms, analyticstools, and WordPress website management, including e-stores and CRM systems.Strong analytical and problem-solving skills to assess project performance andidentify areas for improvement. Ability to work independently andcollaboratively in a team environment. Experience in sponsorship recruitment isa plus. Flexibility and adaptability to work in a fast-paced, dynamicenvironment. A comprehensive understanding of marketing principles, trends, andbest practices. Must be able to report to the Greeley office at least 3-5 daysper week.
Certification:
Project Management Certification
Ability:
Computer skills: Microsoft Office Suite, G Suite, CRM System management, experience with project management software.Sales Force is preferred for future transition.
Special Consideration:
If you are a proactive and detail-oriented individual passionate about project management, event planning, and marketing, join our team as a Project Management and Training Coordinator. You will have the opportunity to contribute to impactful projects, plan exciting events and conferences, execute marketing initiatives, and manage online payments and sponsorships. Join our team and contribute to the growth and success of our organization. Apply now and be part of our dynamic and innovative team!
Benefits:
Benefits available include health, dental, vision, life and long-term disability insurance, as well as a selection of several defined contribution retirement plans for all full-time positions. Employees at UNC receive sick leave, and other leave options may be available based on position. Full-time employees are eligible to receive tuition waiver benefits, as well as dependents and spouses of UNC Employees who are employed at 0.5 FTE or above are eligible for undergraduate dependent tuition grants of up to 50%. These tuition grants will cover in-state tuition charges. Further requirements may exist. Other benefits may be available based on position.
About UNC
The University of Northern Colorado is a public doctoral/research institution located in Greeley, Colorado. UNC's commitment to education began in 1889 and continues to be a transformational force for our students. According to CollegeNet's Social Mobility Index, UNC ranked #1 in social mobility (2022). UNC is also committed to providing our faculty and staff with the support they need to succeed as professionals, educators, and in life. Please visitUNC's Career Hub,to learn more about UNC's strategic plan, school programs, and employee benefits. Go Bears!
Commitment to Diversity, Equity, Inclusion, and Belonging
The University of Northern Colorado believes diversity, equity, inclusion, and belonging is the pathway to achieving an inclusive community and fostering a campus culture where everyone can thrive. UNC supports the growth of individuals who care about race, gender, sexual orientation, gender identity/expression, lifestyle, age, educational background, national origin, religion, or physical ability - to honor the intersectionality of our campus. Please visit UNC's Career Hub to learn more about UNC's commitment to diversity, equity, inclusion, and belonging.
AAEO Employer
The University of Northern Colorado is an Affirmative Action/Equal Opportunity employer that is committed to a culturally diverse staff, faculty, and student body.
The University will not engage in unlawful discrimination in employment or educational services against any person because of race, color, religion, gender, age, national origin, disability, or veteran status. Veteran status and people with disabilities are encouraged to apply. It is the University's policy to prohibit discrimination in employment or educational services on the basis of sexual orientation or political affiliation. The University will likewise take affirmative action to ensure that student applicants and enrolled students are treated during the enrollment at the University without regard to race, religion, gender, age, national origin, disability or veteran status. Such affirmative action shall include, but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising; layoff, retirement, or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Furthermore, the University will post in conspicuous places, notice setting forth the provisions of this University's Equal Opportunity Policy.
Federal regulations require that the University of Northern Colorado retain all documents submitted by applicants. Materials will not be returned or copied for applicants.
Background Check
Satisfactory completion of a background check, educational check, and authorization to work in the United States is required after a conditional offer of employment has been made. The successful candidate must submit original transcripts within one (1) month of hire.
This position is contingent on funding from the Colorado State Legislature, approval by the Board of Trustees, and subject to the policies and regulations of the University of Northern Colorado.
Clery Act
In compliance with the Clery Act, the most recentUniversity of Northern Colorado Annual Campus Security and Fire Safety Reportis available online. A paper copy can be requested at the UNC Police Department. This report contains crime statistics and policy statements related to safety, conduct processes and Title IX investigations.