Salary: $26.54 - $32.27 Hourly
Location : Hillsboro, OR
Job Type: Full Time Regular
Job Number: 23/24-003-SO-03
Department: Sheriff's Office
Opening Date: 05/25/2024
Closing Date: 6/9/2024 11:59 PM Pacific
FLSA: Non-Exempt
THE POSITION
The Opportunity!
The Washington County Sheriff's Office is looking for a Senior Administrative Specialist to join our Jail Administration Team! The Senior Administrative Specialist in this position will provide advanced administrative support to complete duties such as:

• Coordinating Command team scheduling
• Processing Tort Claims
• Creating Organizational Charts
• Issuing Temporary Division orders from Command
• Processing Records Requests
• Creating/Distributing Command correspondence
• Coordinating Admin/Command meetings, including agendas and minutes.
• Creating Presentations
• Tracking Facility Access (staff & contractors)
• Serve as the Archives and Facilities/ Telecom Liaison

Our Ideal Candidate
The ideal candidate is efficient, trustworthy, and organized with the ability to multi-task and prioritize job duties while working with frequent interruptions. This position will require the ideal candidate to be proficient in utilizing Microsoft programs such as Word and Excel to complete administrative tasks. Additionally, our ideal candidate will need to demonstrate effective oral and written communication with Adults in Custody (AIC's), citizens, and all levels of Washington County staff members.

To learn more visit: Washington County Sheriff's Office
Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role, even if you believe you do not meet all of the hiring criteria described in the minimum qualifications.
ESSENTIAL JOB DUTIES

This position is classified as Senior Administrative Specialist Classification descriptions are typically written broadly. To review the full information of this classification, please use the following link
MINIMUM QUALIFICATIONS

Education and Experience:

• A high school diploma or equivalent.

AND

• Four (4) years of progressively responsible experience providing administrative or clerical support.

Additional Licenses, Certificates, Physical Abilities, and Specialty Requirements:

• Some positions may be required to possess a valid driver's and have an acceptable driving record per Washington County policy.
• This position will require candidates to pass a criminal background investigation conducted by the Sheriff's office.
• Final candidates will be required to pass a post-offer drug screen.

SUPPLEMENTAL INFORMATION

Next Steps

1. Apply today! In lieu of a resume, you are required to complete and submit an online application, which will be used to screen for minimum qualifications (MQs) and to determine starting pay in accordance with the provision of the Oregon Equal Pay Act.
2. MQ Review: HR will screen applications for MQs after the posting closes
3. Subject Matter Expert (SME) Review: Depending on the number of applicants that meet MQs, a SME panel may perform an in-depth evaluation of your application materials, including your responses to the supplemental questions.
4. Panel Interview(s): Our goal is to schedule panel interviews with candidates who successfully pass the SME Review as soon as possible.
5. Background Investigation: The successful candidate(s) will undergo an extensive background investigation.
6. Conditional Offer of Appointment: Human Resources will conduct a salary analysis for the successful candidate(s) and extend an offer of appointment.
7. Post-Offer Check: The successful candidate will be required to pass a drug screen.
8. Start date: A start date will be determined once all conditions of employment have been met.

Our Commitment to You
We are committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on their relative knowledge, skills, and abilities. Washington County values a culture of equity, diverse perspectives, and life experiences. Our organization embraces innovation, collaboration and work-life harmony. We offer job stability, a comprehensive benefits package, and an opportunity to serve and support our diverse community. We are an equal opportunity employer with a commitment to diversity and an inclusive workforce. Women, minorities, veterans, and people with disabilities are encouraged to apply.

Veterans' Preference
If you are a Veteran and would like to be considered for a Veterans' preference for this recruitment, please review instructions using this link: Veterans' Preference Points
Accommodation under the Americans with Disabilities Act Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-846-8606, or e-mail: Careers@washingtoncountyor.gov at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.
Status of Your Application
You will be advised by e-mail of your status at each step in the application process, from initial application to final employment disposition. If you "opt out" or "unsubscribe" from email notifications from NEOGOV it will impact our ability to communicate with you about this and other recruitments.
Additional Resources:

• New to GovernmentJobs.com? Visit for a comprehensive, step-by-step guide on the application process.
• For technical support, contact Government Job's Live Application Support at 855-524-5627.

Questions (??'s) Regarding This Recruitment:
Laura Aranda, Talent Acquisition Business Partner
Email:
This is a non-represented position and is not covered by a collective bargaining agreement.
Regular and limited duration full-time employees working 30 hours or more per week and job share employees are eligible for benefits beginning on the first of the month following employment. Job share employees are responsible for 50% of the premium. Part-time regular, variable hour, and temporary positions are not eligible for medical, dental, and vision benefits.
Check Out Our Award-Winning Benefits & Wellness Program!
Washington County values your dedication to lead the future of our community through public service. Our total compensation package, which is comprised of more than just your annual salary, was built to show our commitment to the physical and financial health and wellbeing of you and your family. Your total compensation package includes a comprehensive benefits program with medical, dental, and vision coverage at up to 95% employer paid ! Other benefits you'll enjoy as part of your total compensation package include:

• Paid Time Off - 11 paid holidays including one floating holiday, 12 vacation days for new employees (accrual rates increase based on length of service), AND up to 96 hours of sick leave per year (unused sick leave accumulates from year to year without limit to provide pay and security if needed).
• Wellness Program - Washington County has been named one of Oregon's Healthiest Employers by the Portland Business Journal for the past 7 years. We are proud to receive this award and will continue to make your health and wellbeing a priority by providing resources and support to help you and your family live and work well. Resources include smoking cessation, weight management, and stress management classes (online or telephonic with a personal health coach); discounts on gym memberships, fitness activities, and sports tickets; and Health & Wellness events and onsite flu shot clinics.
• Alternative Care Coverage
• Health Care and Dependent Care Flexible Spending Accounts (FSAs)
• Employee Assistance Program (EAP)
• Life and Disability Insurance (both County-provided and voluntary)
• Oregon Public Employees Retirement System (PERS)
• 457b Deferred Compensation Plan
• Emergency Travel Assistance
• TriMet Hop Card at no cost to the employee
• Bike lockers and repair stations
• A charitable giving program
• Oregon College Savings Plan

To learn more about our Benefits and Wellness program and view our current benefits guide, plan summaries, and premium rates, click here
Already have medical, dental, and vision coverage? No problem! Full-time employees who choose to waive medical, dental, and vision coverage will receive a $125 monthly contribution into a tax-free Health Reimbursement Arrangement (HRA) VEBA account, which can be used to reimburse you for qualified out-of-pocket medical care costs, such as copays, deductibles, and prescription drugs. HRA accounts offer many benefits including significant tax savings, and no annual "use it or lose it" requirement. Proof of other creditable coverage is required.
01

Education: Which of the following best describes your highest level of related education completed?

• Associate's degree or higher
• High school diploma or equivalent, such as a GED
• None of the above

02

Experience: Select your years of experience providing administrative or clerical support. Note: - To receive credit, this information should be reflected in the duties of the Work Experience section of your application. - One (1) year of work experience is equivalent to 2080 hours (Ex: 40 hours/week x 52 weeks = 2080 hours).

• More than 4 years of experience
• 3 years but less than 4 years of experience
• 2 years but less than 3 years of experience
• 1 year but less than 2 years of experience
• Less than 1 year of experience
• No experience

03

Select the answer which best represents your computer skills and software knowledge. This includes programs such as Microsoft Office (Word, Excel, Access, and PowerPoint), internet programs and other productivity software.

• I have an advanced proficiency with typical office based computer systems and programs. In addition to using the basic features of such programs I am able to regularly and comfortably use the more advanced and sophisticated features. I can easily navigate the internet to find information.
• I have a moderate proficiency with typical office based computer systems and programs. I can use the basic features of such programs to create and update documents and can navigate the internet to find information.
• I have a very limited proficiency with typical office based computer systems and programs. With some guidance I can usually locate the programs I need on the computer and make some progress. I have trouble navigating the internet to find information though with some persistence can often succeed.

04

SUBJECT MATTER EXPERT REVIEW : The following supplemental questionnaire will be used to assist us in determining if you possess the knowledge, skills, and abilities to succeed in this position. Your responses to the questions will be evaluated and scored by a panel of subject matter experts. Your total score for this examination will affect your placement on the eligible list (a list of candidates eligible for interviews). The higher the score, which includes any applicable veterans' preference points, the higher the ranking on the eligible list. Generally, 6 - 8 candidates are referred for each vacancy starting with the top ranked candidates.
Instructions & Helpful Tips

• Answer each question carefully and accurately in the space provided. Your responses should reflect what is documented in the education and work experience sections of your employment application.
• Make sure your responses are clear, concise, and complete.
• If a question consists of multiple parts, answer each part separately.
• Provide examples! Examples should be relevant to this position and question, and can be from your formal education, work experience (paid, internship, volunteer), and/or training, unless otherwise indicated in the question.
• When describing a process or procedure, make sure to clearly describe your duties and responsibilities.
• Minimize the use of jargon, abbreviations, and acronyms.
• Each question is scored separately, so do not combine answers or refer to your answer from a different question.
• Before submitting your application, use a word processor, such as Microsoft Word or Google docs, to check for grammar and spelling.

By selecting yes below, you are indicating that you have read and understood the information provided, and agree to the above instructions.
If you have any questions, please contact the assigned Talent Acquisition Business Partner or email

• Yes

05

This position requires strong and effective communication skills. You may find yourself dealing with a citizen and/or adult in custody who is confrontational or disruptive. Please provide a specific example of an incident or event that you were involved with where the person exhibited this type of behavior and tell us how you diffused the situation.
06

This position is located in the Jail Command office. You will frequently hear and/or be trusted with sensitive information. Please provide a specific professional situation in which you showed your ability to safeguard confidential information.
Required Question