Warren Wilson College invites applications for the Accounts Payable Coordinator position. We are seeking a highly organized, tech savvy individual with the right experience and qualifications to join the Accounting team and perform all accounts payable functions. This position is responsible for ensuring supplier invoice payments, employee reimbursements and reports are processed in an accurate, timely manner, and in accordance with college policies and procedures. The ideal candidate will possess two years experience in accounts payable/general ledger systems and procedures, have a high level of proficiency with Excel, and navigate an integrated database system. The individual in this role is expected to interact in a positive and professional manner with students, staff, faculty and vendors and will be responsible for related accounting activities, including duties connected with the annual audit.

Interested individuals should read further to learn more about the college, and the responsibilities for this full-time, non-exempt position. Applicants are required to submit a resume and cover letter, which includes experience working with a diverse range of identities and experiences including, but not limited to, previous DEI training or initiatives.

First consideration will be given to candidates who apply by Sunday, March 31, 2024. All applications must be received electronically. Please be aware no relocation assistance is available for this position.

Our mission:

Warren Wilson College, rooted in liberal arts education, is committed to providing educational programs that prepare graduates to engage in groundbreaking scholarship and creative work; pursue meaningful careers with professionalism; and lead purposeful lives dedicated to fostering a just, equitable, and sustainable world. Toward that end, the College utilizes an innovative educational approach that intentionally integrates academics and experiential learning (through campus work and community engagement) for a rich, challenging student experience. Our students matriculate through deliberately scaffolded courses and signature capstone experiences that combine intellectual foundations with experiential skill development and problem solving. In that vein, Warren Wilson College is committed to fostering students’ curiosity, empathy, and integrity by providing them with a variety of perspectives, mentors and role models.

To fulfill this mission, the College, through its Strategic Imperative for Diversity, Equity and Inclusion (DEI), is embarking on institutional initiatives that infuse DEI into all aspects of its functioning. Specifically, the College is unwavering in our commitment to the dignity of all people – particularly those populations who have been both historically oppressed and continue to experience systemic oppression. While we value the breadth of diversity necessary for a rich campus culture, we also recognize the particular challenge and opportunity for growth and leadership around race, noting that such a focus necessarily intersects with deepening efforts around other aspects of identity. We are committed to a culture of educational access and ensuring that students and employees from a diverse range of identities and experiences will thrive in this community. Fully living out this commitment involves incorporating DEI knowledge, skills, and practices in all academic programs and administrative capacities to advance inclusive excellence at all levels of the College. In alignment with our DEI commitment, we welcome and invite applicants who desire to, and possess the skills and experience to, advance this work. We welcome applications from members of racial/ethnic underrepresented groups (e.g., BIPOC/people of the global majority) and individuals who have experience working with diverse student populations (e.g., racial/ethnic, income, immigration status, sexual orientation/gender identification, etc.).

MINIMUM QUALIFICATIONS

• Associates degree in Accounting, Business or related field; or commensurate experience in lieu of a degree will be considered, on a year for year basis.
• Two to three years of experience in accounts payable/general ledger systems and procedures.
• Demonstrated proficiency with Google Suite and Microsoft Office Suite, especially Excel, and an integrated database system.
• Demonstrated ability to interact in a positive professional manner with students, staff, faculty and vendors.
• Evidence of strong organization and time management, multi-tasking, and problem-solving skills.
• Evidence of successfully performing complex mathematical computations.
• Demonstrated ability to work with people from a diverse range of identities and experiences.

PREFERRED QUALIFICATIONS

• Bachelor’s degree in business or accounting related field.

KEY RESPONSIBILITIES

• Reviews all invoices for appropriate documentation and approval prior to payment and prioritizes invoices according to cash discount potential and payment terms. Monitors Formstack campus wide check requests. Processes invoices against approved purchase orders.
• Utilizing Jenzabar J1, prepares and posts weekly invoices, utility bills, check requests, expense reports, food service billing and other miscellaneous payments for the weekly check run or electronic disbursement via Zelle.
• Maintains information for Form 1099 NEC, MISC and like forms, NC1099PS, and form 1042 maintenance, including procurement of W-9 or W-8 series forms for independent contractors or foreign service providers.
• Prepares manual checks in extenuating circumstances via the Jenzabar J1 system.
• Sets up and maintains the vendor master file and related items in an established database. Includes monitoring the vendor verification process in collaboration with the Director of Accounting.
• Works to maintain a relevant number of vendors, including consortia relations offering discounts.
• Responds to vendor inquiries and establishes positive vendor relationships.
• Protects all college and payable activity by keeping information confidential.
• Runs and verifies reports in preparation of accounts payable check run. Distributes and mails checks according to mailing instructions.
• Maintain files, e-records/files and documentation thoroughly and accurately, in accordance with policy and established internal controls.
• Reconciles and verifies monthly vendor statements.
• Reconciles monthly payable general ledger accounts
• Ensures credit memos are established and utilized for excess payments or return items.
• Maintains utilities spreadsheets and yearly comparison spreadsheets for utility vendors.
• Informs Director of Accounting of quarterly N.C. Non-resident tax withholding totals.
• Keeps up to date with federal and state tax regulations as appropriate.
• Assists staff & faculty with questions regarding expenditure activity, budget activity and general ledger inquiries.
• Reviews for fixed asset purchases and shares fixed asset purchases with the Director of Accounting for recording.
• Performs annual audit duties associated with accounts payable function.
• Supports the college objectives by coordinating the accounts payable function to ensure supplier invoices and employee expense/reimbursements reports are processed for payment timely, accurately and in compliance with college policies and procedures.
• Other duties as assigned.

Warren Wilson College is proud to be an equal opportunity employer.