Salary: See Position Description
Location : Westminster Campus - Westminster, CO
Job Type: Administrator/Professional-Technical Full-Time
Job Number: 202501241
Division: Administration & College Support
Department: Foundation & Community Partnerships
Opening Date: 05/03/2024
General Summary
Who We Are
With three campuses along Colorado's Front Range, Front Range Community College is the state's largest community college. We enroll close to 28,000 students annually from our diverse service area, which offers a variety of cultural and recreational activities.
Each year approximately 5,000 FRCC students transfer to four-year universities. FRCC offers more than 36 career training programs that prepare students for immediate employment and rewarding careers. Last year, more than 5,000 high school students took concurrent enrollment classes with us, earning college credit without having to pay college tuition. And we were recently ranked as one of the "Top Online Colleges" in the country by Newsweek.
One of FRCC's main goals is to offer educational excellence for everyone. The college's strong commitment to student success means we start by creating an inclusive and equitable environment-one where both students and employees feel they belong and are supported. FRCC's focus on diversity, equity and inclusion is woven into the fabric of our college conversations and decision-making processes. We are actively seeking to hire a workforce that reflects the diversity of our student body.
The college is also an emerging Hispanic Serving Institution. For us, becoming an HSI is an intentional commitment to being a college where our Latinx (and other historically marginalized) students thrive.
FRCC employees and leaders work hard to create a culture of collaboration, innovation and pride. We're looking to hire people who share these values-along with our commitment to student success, equity and excellence.

Who You Are
As the Program Coordinator at Front Range Community College (FRCC), you are vital in facilitating cross-campus collaboration and providing exceptional customer service in the Foundation & Community Partnerships Department. You will be responsible for developing and maintaining tools to foster collaboration among departments and campuses, coordinating scholarship and program initiatives outlined in donor agreements, and overseeing outreach efforts across various channels. This would include project management in platforms like SharePoint and Asana. Additionally, you will utilize data for reporting and project management, assist with print and electronic materials, and facilitate vendor relationships.

While this position has some flexibility for remote work, this position will require consistent campus presence. You may also travel occasionally to all three FRCC campuses and participate in events that fall outside of normal business hours, which may include weekends and evenings.
Please note: You need to be a Colorado resident on your first day of employment.

SALARY: $50,100 - $52,605 annually

BENEFITS:

SELECTION PROCESS: Position will remain open until filled with a priority deadline of May 19, 2024. This posting may be used to fill multiple or similar positions.
Preliminary screening will be made on the basis of completed application package submitted by candidate. In your application, please include a resume and cover letter that specifically addresses how your background and experience align with requirements, qualification and responsibilities of the Program Coordinator, Foundation & Community Partnerships
Primary Duties

Program Operations:

• Coordinates program activities of the Foundation and Community Partnerships division. This includes acting as the primary point of contact and project lead.
• Communicates regularly with the Associate Director of Operations and Programs on program planning and operations.
• Based on event objectives and budget allocated, researches options for location, food, etc. and prepares proposal with recommendations to present to the Associate Director of Operations and Programs.
• Attends events to manage event logistics and to make connections with donors, employees and students.
• Interacts with FRCC staff and faculty, professional organizations, advisory board, community and business leaders, donors and various community constituencies, agencies and providers.
• Collaborates with the marketing department to ensure all branded items meet the objectives of the event or program.
• Assists with data collection and reporting to demonstrate FRCC's impact and identify areas for improvement.
• Manages and develops annual scholarship recipient packets and collects data for the annual impact report to steward fundholders at the Foundation.

Office Management:

• Manages office operations by employing project management tools to optimize efficiency and foster collaboration among staff members.
• Coordinates the Foundation's calendar, arranging meetings and appointments for staff members upon request.
• Composes and prepares letters, correspondence, special reports and presentations.
• Prepares and processes documents, including contracts, PO's, mileage and expense vouchers.
• Manages inventory of supplies by monitoring stock levels, anticipating needs, placing orders for necessary supplies, and promptly reconciling expenses
• Maintains accurate records and documentation for auditing purposes, including recording board meeting minutes and tracking them. Additionally, manages the filing and archiving of all financial documents for auditors, such as invoices, payment vouchers, credit memos, expense reports, adjustments, and more.
• Coordinates with the Associate Director of Development for data needed for grant reporting.

Financial Operations:

• Monitors department and Foundation budget, which includes tracking expenses.
• Collaborates with the Foundation bookkeeper, Associate Director of Operations & Programs and Donor Services Manager to prepare financial reports, including monthly revenue statements, balance sheets, and revenue and expenditure statements.
• Ensures all transactions are processed and ready in time for month end and quarter end close as per agreed timetable including monthly reconciliation.
• Assists the Associate Director of Operations and Programs during the annual audit of the Foundation's financial records.

Required Competencies

• Mission, Vision & Values: Embrace the mission, vision and values of FRCC. Understand the importance of the work that you do to support institutional goals.
• Relationship Building: Maintain and foster relationships of the department and takes opportunities to listen for improvement to services.
• Equity Mindedness: Work with donors, employees and students while incorporating equity, diversity, and inclusive excellence which will support the goals of FRCC and help them feel they belong. Learn to view department operations through an equity lens. Be willing to call attention to processes that lead to inequity in serving students. Understand the College's equity goals and how your role supports FRCC's ability to achieve those goals.
• Communication: Communicate effectively, verbally and in writing when speaking with donors, students and employees.
• Adaptability: Willing to proactively seek ways to support all office staff; as well as being understanding and flexible to changes in policies and procedures.
• Student Centeredness: Place the student at the center of your work. Adopt a philosophy that makes serving students a cornerstone of your work.
• Collaboration: Willing to work with colleagues across departments to further student engagement.
• Data Usage: Review data within the department, paying attention to what it shows about our performance and impact on student success. Work with supervisor to brainstorm changes that can be implemented to improve a program or service the department provides.
• Cultural Self-Awareness: Willing to examine own beliefs and acknowledge own biases and how they have impacted or may impact the ability to serve students and community members.
• Cultural Competence: Recognize the need to become knowledgeable about the ways to communicate and support those we serve of other backgrounds. Change approach to reflect the new learning.
• Operational Planning: Understand and maintain knowledge of the college's strategic plan and how work supports each of them. Understand the department's expectations to find proactive ways to support goals.
• Leading from the Middle: Lead from position by closely examining responsibilities for department and bring ideas to your supervisor the college would consider student-centered.
• Team Building: Participate in team-building exercises and strive to build positive and collaborative relationships with colleagues cross-functionally.

Qualifications

Required Education/Training & Work Experience:

• Associate's degree and 2 years of professional office experience.

OR

• Bachelor's Degree and demonstrated experience in project management or coordination.

OR

• 4 years of professional experience working in community, non-profit or government entities.

AND

• Strong customer service abilities
• Effective verbal and written communication skills
• Proficient in data entry and maintaining detailed records

Preferred Education/Training & Work Experience:

• Ability to communicate effectively in Spanish

Welcoming. Respectful. Inclusive. Together, we are FRCC.
Benefit-Eligible Employees
Group Health Benefits
If you are an APT, staff, or faculty and are scheduled to work at least 30 hours per week, you are eligible for benefits on the first day you officially begin active employment. FRCC offers a variety of family-friendly benefits designed to support your physical, emotional and financial health, including:

• Medical, dental and vision insurance
• Flexible Spending Accounts for Medical and Dependent Care
• Life, AD&D and Disability Insurance
• Paid Time Off
• Paid Community or School Volunteer Leave
• Leave of Absence Options
• College Invest 529

Additional information regarding benefits can be found at
Retirement
FRCC employees contribute to , which provides retirement and other benefits to employees of more than 500 government agencies and public entities in the state of Colorado. PERA is the 21st largest public pension plan in the United States and is a substitute for Social Security; FRCC employees do not contribute to Social Security. PERA eligible employees are required to contribute a fixed percentage of their salary to the pension. Student employees are not eligible to participate in PERA.
FRCC and the State of Colorado also offer three tax-deferred supplemental investment plans, including 401(k), 403(b) and 457 plans.
Tuition Reimbursement
Education and the success of you and your dependents is a priority at Front Range Community College. We encourage you to develop job skills and abilities which will benefit you as well as our College. Eligible employees, their eligible dependents, and domestic partners may enroll in credit courses at any of the 13 system community colleges.
Professional Development Opportunities
FRCC offers a variety of professional development opportunities to create possibilities for your career and life. We are building a learning community where you can work with diverse individuals, explore new ways of thinking and expand your capabilities.
Flexible Work Arrangements
Front Range offers a variety of flexible work arrangements based on departments and positions. Please ask if this is an opportunity for this role.
Employee Assistance Program
Our employee assistance program (EAP) services are available to you and your household members at no cost through the Colorado State Employee Assistance Program (C-SEAP). These confidential services offered to support the wellbeing of both you and your family members include counseling, professional coaching, webinars, mediation, financial assistance, and more. For more information, please visit .
BenefitHub
As a State of Colorado employee, you will have access to the BenefitHub website where you will find a variety of local and national discounts.