Job Posting Title:

Senior Outreach Coordinator, Office of Sponsored Projects

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Hiring Department:

Office of Sponsored Projects

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

GENERAL NOTES:
The Office of Sponsored Projects(OSP) serves as the coordinating office for externally funded research and sponsored projects at The University of Texas at Austin. The mission of OSP is to assist faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding. We do that by assisting research faculty and staff with the following: proposal review, authorization, and submission; award negotiations and acceptance; account management; close-out, reports, audits, collection; professional development and education; export control, and research compliance.

UT Austin offers a competitive benefits package that includes:

• 100% employer-paid basic medical coverage

• Retirement contributions

• Paid vacation and sick time

• Paid holidays

• Eligible for telework

Please visit our Human Resources (HR) website to learn more about the total benefits offered.

PURPOSE:

This position is responsible for coordinating and conducting training, professional development, office and campus communication, developing internal training practices, and creating and implementing the UT Research Certificate Program.

RESPONSIBILITIES:

• Creates and implements the new UT Research Certificate Program (both Post-Award and pre-award tracks).

• Trains research and administrative personnel on various aspects of proposals submission, including process and electronic means of submission including both UT processes (UTRMS) and sponsor processes.Development of internal OSP trainings as training needs evolve through process and policy changes.Trainings may include visits to campus by speakers and/or webinars.Evaluate OSP and training programs and disseminate results.

• Implements annual survey.Facilitates the review of current OSP Standard Operating Procedures and coordinates with internal OSP staff to revise and document current processes.

• Assists with CRA study group in the fall and spring semesters.

• Provides feedback to supervisor on team on policy updates and training developments.

• Special projects as assigned by OSP management.

• Participates in professional development and attend conferences to remain current with standard and overall University, local, state and federal guidelines and regulations.Participation in the Association of Research Administrators at UT Austin and communicate pertinent procedure and policy changes related to research administration.

REQUIRED QUALIFICATIONS:

• Bachelor's degree in business or related field.

• Five or more years of professional experience in research administration or a related area with three or more years in a management level position.

• Strong demonstrated managerial and communication skills.

• Demonstrated personnel management, motivation and development experience.

• Demonstrated advanced knowledge of the overall process of proposal, award and post award processes.

• Demonstrated, advanced knowledge of general computer programs including Microsoft Office and development of presentation and tracking programs.

• Initiative and creativity, problem-solving skills, ability and willingness to make independent judgements quickly, with the ability and awareness to seek input as necessary.

• Experience with systemimplementation.

• Excellent oral and written communication.

• Excellent customer service and interpersonal skills with the ability to handle pressure and difficult situations while maintaining a professional demeanor.

• Ability to effectively provide leadership and guidance to team members and contribute to the overall mission of OSP, The University of Texas at Austin and The University of Texas System. Must be authorized to work in the United States on a full-time basis for any employer.

Relevant education and experience may be substituted as appropriate.

PREFERRED QUALIFICATIONS:

• More than the required years of experience and advanced degree.

• Certified Research Administrator with research administration experience at UT Austin or another institution of higher education.

• Experience with Post-Award research administration.

SALARY RANGE:

$74,000 depending on qualifications

WORKING CONDITIONS:

• May work around standard office conditions

• Repetitive use of a keyboard at a workstation

• Flexible work hours between 7 am and 6 pm

• OSP employees have the option for remote work; employee must meet all of the qualifications outlined in the University's Flexible Work Arrangement Policy and submit all required documentation to participate in remote work.

REQUIRED MATERIALS:

Please mark "yes" on the application for required materials.Failure to attach all additional materials listed may affect candidates being considered for the position.

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor.

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.