Job Posting Title:

Senior Academic Program Coordinator

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Hiring Department:

Stan Richards School of Advertising and Public Relations

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose

To provide coordination and support for graduate programs in the Stan Richards School of Advertising & Public Relations. Among otherduties, this position requires a close working relationship with the MA and PhD Faculty Advisors and students.

Responsibilities

• Act as department representative to University administrative offices. Maintain and manage graduate files to include active, inactive, and graduated student files, general program, financial aid, publications, etc.

• Assist with registration process. Work with graduate advisors to help review registration and course options. Work with the Assistant Director of Administration to make sure graduate courses are properly scheduled.

• Inform prospective graduate students and the public on eligibility for admission and program requirements. Coordinate and plan special events and meetings for graduate students.

• Maintain and manage graduate Teaching Assistant (TA) files to include application, assignment, and signed TA contracts. Provides instruction and work assignments to student employees. Work with Assistant Director of Administration to make sure student appointments and Tuition Reduction Benefits are processed properly.

• Plan, initiate, coordinate and implement graduate program administrative and operational procedures and policies.

• Provide in-depth information, clarification and interpretation of institutional and graduate program rules and regulations. Responsible for ensuring compliance with institutional rules, regulations, and procedures.

• Other related functions as assigned.

Required Qualifications

Bachelor's degree. Five years of experience in program administration or program coordination. Proficiency in Microsoft Word, Excel, and willingness to trained in the use of NRRECS, LASSO, DocuSign, InDesign, Workday, EASI, and FRMS. Knowledge of university policies and procedures; evidence of effective communication skills, strong attention to detail; demonstrated ability to prioritize and track tasks; strong interpersonal skills; ability to write status reports and create planning documents will be expected. Demonstrate initiative and follow-through; diplomacy and judgment in dealing with students, faculty, and administrators; professional demeanor.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

MA degree preferred. Experience in higher level undergraduate advising or graduate coordinator position. Experience with and ability to learn online tools for data collection and collaboration (examples: Google Forms, Docs, and Sheets; Qualtrics, Doodle Polls, Canvas, etc.) and proficiency in the following UT systems: *DEFINE, NRRECS, GSADM, EASI, NRECS, Workday, FRMS and Drupal.

Salary Range

$52,000 depending on qualifications

Working Conditions

Standard office conditions

Work Shift

Work hours may include occasional evenings, weekends and some holidays during peak periods to meet deadlines. This position is eligible for a Flexible Work Arrangement (FWA) (on-campus and remote work). FWA arrangements will be discussed with the hiring manager and may shift due to changes in business needs.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.