Job Posting Title:

Clinical Research Administrator, Department of Neurology, Dell Medical School

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Hiring Department:

Department of Neurology

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Aug 31, 2024

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Location:

AUSTIN, TX

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Job Details:

General Notes

This is a grant funded position with an end date of August 31,2024 renewable based on availability of funding, work performance and progress toward research goals. Funding is expected to continue.

Purpose

On-site work is the standard expectation for this position to enable non-scheduled subject enrollments in the acute hospital setting. A Flexible work schedule may be required beyond a standard day-shift hours for applicable treatment protocols. This position may require availability after the standard Monday through Friday 8a-5p work hours including occasional enrollments after 5pm and/or weekends to enroll subjects. Coordinator schedules may be altered accordingly to maintain a 40 hour work week (if applicable).

Responsibilities

* Clinical Trial Management Functions:

* Manages implementation of regulatory processes for site monitoring.

* Records clinical trial costs within UT financial and Ascension clinical conductor (CTMS) systems.

* Develops and maintains performance report and audit for studies within the Stroke Institute's Clinical Research program

* Reviews and contributes to results and performance of research support program, and changes workflow, and processes according to outcomes.

* Assists with identifying programmatic research needs including personnel, technology, office space, equipment, and other resource needs to make requests and write present justification to present to appropriate leadership or staff.

* Participates in hiring research staff for the Stroke Clinical Research Program, including coordinating with the department and DMS HR, amending job posting, choosing interview team, identifying applicants to be interviewed, interviewing applicants, choosing final candidate, requesting hire, and communication of hire.

* Contributes to content and management of research staff training.

* Identifies and offers ongoing educational material and trainings for research staff.

* Assists in the planning, organizing, and coordinating research activities within the Stroke Clinical Research Program, Neurology Department, Dell Medical School. This includes oversight of the development and operations of the research infrastructure to support the scholarly activities of faculty and staff within the program.

* Assists in the preparation of proposals to institutional review boards and to contracting agencies. Acts as liaison officer between such agencies and the research unit.

* Assists with the development and management of clinical trial and sponsored study budgets (including development and submission of coverage analyses and budget requests, guiding initial budget proposals with sponsors and statement of work, SOW with Ascension, evaluating costs to be budgeted, managing and accounting for study costs) among different entities including Seton/Ascension, UT, and Industry Sponsors.

* Determines the effort members of the research support team can contribute to new studies, specifically determining if the studies can support assignment of study staff to the conduct of the study in addition to the usual IRB, SAT, regulatory, and other startup requirements.

* Responsible for the direction and completion of research projects, and/or for providing direction and supervision of a research staff. Assists in selecting key research personnel.

* Coordinates and assists with the review the work of a junior level research staff. Devises new approaches to problems encountered.

* Submits project results to management. Reports results of research in submissions to contracting agencies, in-house publications, journal articles and books, as appropriate.

* Other related duties as assigned.

Required Qualifications

Bachelor's degree and six years of related experience. Experience with human recruitment and research. Ability to use and design specialized research equipment as required by the project. Thorough knowledge of special equipment used in the field of research. Proficiency with MS Office Suite and excellent data management/analysis skills. Proficiency with clinical trials management, data collection, entry, query resolution. Excellent organizational and time management skills. To ensure alignment, we follow these fundamental values: https://dellmed.utexas.edu/culture. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

RN, PA or related Graduate degree. Interest or experience in the field of healthcare, especially stroke and acute cerebrovascular disease and/or neuroscience. Familiarity with medical and surgical clinical trials and related regulatory requirements. Experience in acute clinical research, stroke or cerebrovascular disease a plus. Certified Clinical Research Coordinator (CCRC) or Certified Clinical Research Professional (CCRP) or qualified to sit for either certification exam.

Salary Range

$65,000 depending on qualifications

Working Conditions

* May work around standard office conditions.

* Repetitive use of a keyboard at a workstation.

* Use of manual dexterity.

Required Materials

* Resume/CV

* 3 work references with their contact information; at least one reference should be from a supervisor

* Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

* E-Verify Poster (English) [PDF]

* E-Verify Poster (Spanish) [PDF]

* Right To Work Poster (English) [PDF]

* Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.