Essential functions will include:

• • Interact and communicate with clients, vendors, and staff at all levels in a professional manner.
  • Assist project managers and task leaders with updating project management plans, internal schedules, and other project guidance documents (filing protocol, data management protocol, quality management plans, etc.)
  • Assist project managers with tracking project budgets
  • Support project managers on adhering to contractual project timelines
  • Creating and maintaining paper and electronic files relating to project work
  • Applying company/client quality assurance guidelines and procedures for project document management
  • Record notes at project meetings and draft meeting records and action lists
  • Coordinate internal team schedules for document draft development, QC review, copyediting, production, and delivery
  • Compile relevant data and draft monthly project status reports to accompany invoices
  • Assist with developing project guides and provide information and support for project reviews

Essential Knowledge, Skills and Expertise

• Responsible for being direct contact between client and HIS personnel on project site.
• Make sure we a servicing our client in a professional manner and maintaining their satisfaction.
• Be the leader in establishing a safety culture for all field forces, suppliers, and subcontractors.
• Responsible for execution of field activities to construct the project per the plans and specifications including quality control.
• Manages critical project information and insures all information is communicated in writing in a timely manner to operations personnel and clients.
• Adherence to labor and production schedules.
• Responsible for a basic understanding of contract requirements.
• Prepare and submit one-week and three-week look ahead plans to supervisor weekly.
• Submit all job paperwork on a weekly basis and in a timely manner.

Complete a daily report accurately detailing employee and equipment hours, completed quantities and other activities onsite as outlined on the standard form.

Required Experience

• Associate or Bachelor's degree preferred or 5 years proven experience as a project administrator or similar role
• Proficiency in Microsoft Suite Software
• Knowledge of A/E industry
• Strong ability for multi-tasking
• Must be personable, flexible, and professional.
• Must be able to work independently with minimal supervision.

Drug and Alcohol Testing Programs

All employees must pass Non-DOT pre-employment drug screening and follow all UIC Non-DOT Drug and Alcohol Testing Program guidelines and requirements.

If working on a DOT project, employees must pass a DOT pre-employment drug screening and follow all DOT Drug and Alcohol Testing Program requirements.

Important Notice

Candidates must pass a background check in order to fill this position.

UIC is an Equal Opportunity Employer.

In accordance with the Americans with Disabilities Act of 1990 (ADA), persons unable to complete an online application should contact UIC HR for assistance.

UIC considers all applicants for employment without regard to race, color, sex, national origin, religion, age, physical or mental disability, family responsibility, marital status, sexual orientation, political affiliation, veteran's status or any other legal protected status. Pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, Ukpeagvik Inupiat Corporation, may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants. EOE/AA/M/F/D/V

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