The Role

The TopSpot Accounting Clerk serves a vital role in supporting the daily operations of the Accounting Team. The ideal candidate is experienced in clerical accounting duties and able to execute accurate reporting, filing, and other accounting work while adhering to established standards. Additionally, the Accounting Clerk will be responsible for a critical touchpoint for TopSpot’s current and future Customers by answering phone calls and directing them internally to the appropriate resource. This person will possess strong communication skills, professionalism, customer service, attention to detail, and strong proficiency in Excel and accounting technology. This is a hybrid role with a requirement to be in the office up to 4 times a week.

Essential Functions

• Provide an exceptional Customer Experience by greeting and welcoming guests as they arrive at our office. Assisting in monitoring visitor access for office security. 
• Interact with current & future Customers by answering phone calls with professionalism and collaborating with Teammates internally to direct calls appropriately. 
• Provide accounting and clerical support for the Accounting Department which includes:

• • Maintain the records of checks received and properly classify checks into the check entry.
  • Effectively collaborate and communicate with the accounting team on a consistent basis.
  • Assist with the reconciliation of credit card statements, and other financial records to ensure accuracy and resolve any discrepancies.
  • Prepare and maintain accounting documents and records, including invoices

• • Support AP with an understanding of vendor management (1099s, W9)
  • Assist with the verification of the accuracy of invoices and other financial documents, ensuring they comply with company policies and procedures.
  • Respond to inquiries from internal teams and external vendors regarding accounting transactions and procedures.

• • Complete monthly audits of information in financial software to avoid client billing and service discrepancies
  • Support the accounting department with ad-hoc tasks and projects as needed.
  • Stay updated on relevant accounting principles, regulations, and industry best practices.
  • Order office & kitchen supplies and keep inventory of stock to keep the office running smoothly.
  • Perform other clerical duties such as filing, photocopying, faxing where necessary.

Qualifications

• Professionalism and customer service mindset. This person will be one of the first interactions many of our clients, team members, and vendors interact with. A successful candidate will instill confidence in every interaction. 
• High school diploma or equivalent; associate or bachelor's degree in accounting or related field is a plus.
• Previous experience as an Accounting Clerk or similar Accounting role.

• Proficient in using accounting software and MS Office applications, especially Excel.
• Proficiency in Excel
• Understanding of basic accounting principles and practices (GAAP).
• Exceptional phone etiquette and technical ability to use phone system.
• Excellent attention to detail and accuracy.

• Strong analytical and problem-solving skills that enhance the customer experience.
• Strong discernment, judgment, and decision making. Ability to handle sensitive data and adhere to Accounting Controls.
• Ability to manage multiple tasks and meet deadlines.
• Excellent organizational and communication skills.
• Team-oriented mindset with the ability to collaborate effectively.
• Must be able to adhere to Internal Controls and Separation of Duties.
• Willing to work in a hybrid work environment, up to 4 days in the office each week.