Job Details
Job Location
Corporate Office - Philadelphia, PA
Description
Here at the Philadelphia Convention & Visitors Bureau, we are excited about the return of travel and look forward to welcoming visitors from around the world back to our amazing city. The resilient, diverse, and welcoming nature of our city is what drives us forward, and it's our talented staff that enables the PHLCVB to continually raise the bar.
We are currently searching for a PHL Sports Coordinator to join our team.
POSITION SUMMARY
Under the direct supervision of the Executive Director of PHL Sports, this position provides special event, fundraising and administrative support to the Executive Director of the PHL Sports business development division of the PHLCVB. Administrative duties include scheduling, invoicing, coordination of meetings, conferences and bid efforts and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize diversified workload, recommends changes in office practices or procedures.
PRIMARY DUTIES AND RESPONSIBILITES

• Assist in coordination of special events produced by PHL Sports, including board meetingsand the John Wanamaker Athletic Award Ceremony & Luncheon.
• Assist in compiling bid proposals as needed for new events and conventions.
• Assist in coordinating site visits and familiarization trips as part of PHL Sports sales efforts.
• Support fundraising efforts around Army-Navy Game and other events.
• Organize department meetings, including Board meetings and individual meetings of Executive Director.
• Responsible for minutes of major meetings.
• Oversee and maintain PHL Sports website and calendar of events for department.
• Coordinate travel plans for Executive Director.
• Handle filing responsibilities for department.
• Deal with vendors for various department needs.
• Evening and weekend hours are sometimes required.
• Performs other duties as assigned.

Qualifications
Education/Experience:
Bachelors degree preferred in Hospitality or comparable skills and experience; minimum of 2 years previous administrative, event and/or sports experience required.
Required Skills:

• Commitment to PHLCVB mission to promote Philadelphia as a world-class center for sports, meetings & conventions.
• Self-motivated, proactive problem solver.
• Strong analytical and quantitative skills.
• Ability to use Microsoft Office applications to design and structure reports.
• Excellent interpersonal skillsability to interact with staff, volunteers, board members, corporate officials, professional in government, academia and the non-profit sector.
• Excellent planning and organizational skills, with a strong attention to detail.
• Must have knowledge of computer software applications in word processing, spreadsheets, database, and presentation software (MSWord, Excel, Access, PowerPoint, Outlook).Knowledge of Philadelphia preferred; international and/or destination marketing experience ideal.

The PHLCVB is an Equal Opportunity Employer. We respect and seek individuals of a diverse background and do not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.