Job Summary: TGG has joined with a construction company in El Cajon that is currently searching for an AR Specialist Role.

The Construction Accounts Receivable Specialist is responsible for managing the invoicing and collection process for the construction company, ensuring timely receipt of payments for services rendered. This role involves interacting with clients, subcontractors, and other stakeholders to resolve billing issues and maintain positive cash flow.

Key Responsibilities:

Client Account Management: Review and analyze client accounts to identify outstanding invoices and balances. Contact clients to discuss billing matters, provide explanations, and answer inquiries regarding invoices and payments. Negotiate payment terms and set up payment plans with clients based on contractual agreements and company policies.

• Subcontractor Billing: Prepare and submit invoices to subcontractors for services provided, ensuring accuracy and compliance with contract terms. Follow up with subcontractors to track invoice status and expedite payment processing. Resolve billing discrepancies and disputes with subcontractors to facilitate timely payments.

• Payment Processing: Process payments received from clients and subcontractors, recording and reconciling transactions in the accounting system. Monitor accounts receivable aging reports to identify overdue accounts and initiate collection efforts. Coordinate with project managers and finance teams to prioritize collections and minimize delinquent accounts.

• Documentation and Reporting: Maintain accurate and up-to-date records of all billing and collection activities, including invoice tracking and payment history. Generate reports on accounts receivable status, aging analysis, and cash flow projections for management review. Ensure compliance with company policies and accounting standards in documentation and reporting processes.

• Compliance: Stay informed about construction billing regulations and compliance requirements, including lien laws and payment terms. Ensure that all billing and collection activities adhere to relevant laws, contractual agreements, and ethical standards. Collaborate with legal and compliance teams to address any legal or regulatory issues related to accounts receivable management.

• Customer Service: Provide excellent customer service to clients and subcontractors, addressing their concerns and inquiries professionally and promptly. Maintain positive relationships with clients and subcontractors through effective communication and problem resolution.

Qualifications:

High school diploma or equivalent; some positions may require a degree in accounting, finance, or a related field.

Proven 2 years of experience in accounts receivable management or billing.

Knowledge of construction billing processes, including progress billing and change orders.

Strong communication and negotiation skills, with the ability to resolve billing disputes and negotiate payment terms.

Familiarity with accounting software and systems, such as Sage 100 and Quickbooks.

Attention to detail and ability to manage multiple priorities in a fast-paced environment.

Preferred Skills:

Certifications in Accounting or Accounts Receivable Management. Familiarity with relevant construction laws and regulations, including lien laws and contract requirements.

Experience with project management software and electronic billing systems.

Note: The specific requirements and responsibilities may vary depending on the organization and the level of the position within the construction company's accounting department.