11 records management coordinator forms and records analyst 2 two year position Jobs in lacey, wa
State of Washington Dept. of Ecology is Hiring a Records Management Coordinator (Forms and Records Analyst 2)(Two Year Position) Near Lacey, WA
Description
Please Note: The work associated with this position is anticipated to last two years, after which the incumbent would have the layoff rights of a permanent state employee.
Upon hire, you must live within a commutable distance from the duty station.
Agency Mission: Ecology's mission is to protect, preserve and enhance the environment for current and future generations.
Program Mission: We protect Washington’s residents and environment by reducing the use of toxic chemicals, safely managing dangerous waste, preventing new contaminated sites, and cleaning up contamination. We’re national leaders in minimizing and eliminating the impacts of toxic chemicals and hazardous waste.
Tele-work options for this position:This position will be eligible for up to a 60% tele-work schedule.Applicants with questions about position location options, tele-work, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.” Schedules are dependent upon position needs and are subject to change.
Ecology employees may be eligible for the following:
Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan Forgiveness, Tuition Waiver, Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives (Download PDF reader), Combined Fund Drive, SmartHealth *Click here for more information
About the Department of Ecology
- A healthy life/work balance by offering flexible schedules and telework options for most positions.
- An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
- Continuous growth and development opportunities.
- Opportunities to serve your community and make an impact through meaningful work.
Our commitment to DEIR
Diversity, equity, inclusion, and respect (DEIR)are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Duties
What makes this role unique?
In the Hazardous Waste and Toxics Reduction program we do cutting-edge work to reduce toxic chemicals in the environment and consumer products. This position specializes in records management for the program and its projects. You will work closely with a variety of employees regarding specific records challenges, managing records within our legal obligations. You will work with an agency-wide team of records specialists to ensure consistency and help with development of agency policy and procedure related to records management.What you will do:
- Provide professional and technical advice to program executive managers regarding records operations affecting programs agency wide.
- Assist in the development and implementation of processes and policies for monitoring and measuring compliance within the program with respect to the production, management, and disposition of paper, electronic, and cloud-based records.
- Be responsible for the collection, organization, and documentation of physical records prepared for long term storage to the State Records Center or State Archives in accordance with the State General or Ecology specific retention schedule.
- Provide initial and continual records management training to program staff regarding email management, identifying archival versus transitory records, and individual record management responsibilities.
- Identify training needs for program staff in all aspects of records and information management, including cloud applications and Microsoft 365.
- Perform off-boarding consultations with departing personnel and their supervisors to ensure proper transfer and cleanup of essential Ecology records.
Qualifications
Required Qualifications:
Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are:
- 30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent
- 20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent
A total of five years of experience and/or education as described below:
Experience: Involving forms and/or records management.
Education: Involving a major study in business administration, accounting, industrial engineering, or a related field.
All experience and education combinations that meet the requirements for this position:
We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
Experience managing projects requiring organization of records from different sources.
Experience working as a public disclosure coordinator or records coordinator for a governmental agency, applying:
- RCW 42.56 Public Records Law,
- RCW 43.21A.160 Request for certification of records as confidential,
- WAC 44-14 Public Records Act - Model Rules
Supplemental Information
Ecology seeks diverse applicants:We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply.
Need an Accommodationin the application and/or screening process or this job announcement in an alternative format?
- Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
- If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
- If you need assistance applying for this job, please e-mail careers@ecy.wa.gov. Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
- If you are reading this announcement in print format, please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology.
It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
- A cover letter describing why you are interested in this position.
- A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
- A list of three professional references.
Please do NOT include your salary history.Wage/salary depends on qualifications or rules of promotion, if applicable.
For Your Privacy:
When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
- Please be sure to remove private information such as your social security number, date of birth, etc.
- Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Application Attestation:
The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.
Other Information:
If you have specific questions about the position, please email Cheryl Blackburn at: Cheryl.Blackburn@ecy.wa.gov.Please do not contact Cherylto inquire about the status of your application.
To request the full position description: email careers@ecy.wa.gov
Why work for Ecology?
As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance.
To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn, Twitter, Facebook, Instagram or our blog.
Equal Opportunity Employer:The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Job Summary
Full Time
$58k-79k (estimate)
05/05/2024
07/03/2024
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