Salary: $37,860.00 - $70,054.00 Annually
Location : Richland County, SC
Job Type: FTE - Full-Time
Job Number: 163764
Agency: State Museum Commission
Division: Guest Services
Opening Date: 04/11/2024
Closing Date: 5/10/2024 11:59 PM Eastern
Agency Specific Application Procedures:: Online Applications Only
Class Code:: AH35
Slot Number:: 0001
Position Number:: 60012900
Normal Work Schedule:: Other
Normal Work Schedule (Other):: Must be able to work early mornings, nights, and weekends (with prior notice)
Pay Band: Band 5
Hiring Range - Min.: $40,000.00
Hiring Range - Max.: $45,000.00
Opening Date: 04/11/2024
EEO Statement: Equal Opportunity Employer
Veteran Preference Statement: South Carolina is making our Veterans a priority for employment in state agencies and institutions.
Job Responsibilities
The South Carolina State Museum is the capitol city's premier events venue, boasting over 200,000 square feet of exhibition and rental space. It is a unique venue in which to host an event, with the charm of a Historic Landmark mill building and the fun modern feel of the planetarium and state-of-the art meeting rooms.

We are seeking a Special Events Operations Coordinator who is responsible for the planning, organizing, and executing of internal and rental events at the Museum. The Special Events Operations Coordinator will oversee the day-to-day operations of the Special Events department, ensuring efficiency, productivity, and a smooth functioning department.
The perfect candidate will have a problem solving, can-do attitude and work to streamline setup and tear down processes for a wide range scale of events, from corporate lunch meetings to weddings and public programs. They will develop event plans, timelines, and schedules for all internal and rental events, and ensure that plans are executed to the highest standard. Exceptional communication with clients, vendors, and Museum staff is essential.
Essential Duties and Responsibilities

• Support the Manager of Rentals and Special Events, which includes but is not limited to communicating on behalf of the rentals department, providing tours of rental spaces to potential clients, providing quotes, and compiling rental information
• Professional appearance and attitude
• Coordinate the rental and internal event setup and tear down processes from start to finish
• Coordinate event logistics with special events technicians, event vendors and museum staff
• Create streamlined event plans and layouts for all internal and rental events, and distribute to appropriate staff and vendors
• On-site Person-In-Charge (PIC) for rental clients and support for non-rental roles (ex. Museum and Foundation programs and events)
• Conduct weekly and monthly supply inventory and order supplies for rentals as needed
• Process client payments
• Represent the museum at offsite shows to promote museum rentals as needed

Additional Duties

• Oversee and train part-time staff
• Maintain database of rental clients and vendors
• Compile event-related research
• Collaborates with other departments for the success of the Special Events Department
• Assist in other operational areas as needed

Minimum and Additional Requirements

• 2 years' experience in event planning and coordination
• Must be able to maintain a regular office presence during the week
• Must be able to work early mornings, nights, and weekends (with prior notice)
• Must be able to lift 25 lbs. as needed

Additional Comments

Knowledge, Skills, and Abilities

• Self-motivated and enthusiastic team player
• Solutions- and detail-oriented
• Exceptional written and verbal communication skills
• Must be able to work independently with limited supervision

Benefits for State Employees
The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.
01

Do you have at least 2 plus years of experience in event planning and coordination?

• Yes
• No

02

Are you able to work early mornings, nights, and weekends, with prior notice, while also maintaining a regular office presence during the week?

• Yes
• No

03

Are you able to lift at least 25 pounds?

• Yes
• No

Required Question