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Nursing Contract Timekeeping Specialist (Administrative Specialist 1) – Oregon State Hospital, Salem Campus (Limited Duration)

Oregon Health Authority

Salem, OR | Full Time

$74k-90k (estimate)

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Nursing Contract Timekeeping Specialist (Administrative Specialist 1) – Oregon State Hospital, Salem Campus (Limited Duration)

$74k-90k (estimate)

Full Time 2 Months Ago

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Oregon Health Authority is Hiring a Nursing Contract Timekeeping Specialist (Administrative Specialist 1) – Oregon State Hospital, Salem Campus (Limited Duration) Near Salem, OR

Initial Posting Date:

03/20/2024

Application Deadline:

03/27/2024

Agency:

Oregon Health Authority

Salary Range:

$3,218 - $4,755

Position Type:

Employee

Position Title:

Nursing Contract Timekeeping Specialist (Administrative Specialist 1) – Oregon State Hospital, Salem Campus (Limited Duration)

Job Description:

This is a full-time, 17-month limited duration, classified position which is represented by a union. Limited duration appointments are benefits eligible and have a designated maximum length of service. This position is not eligible for remote work.

The Oregon State Hospital

, a division of the

Oregon Health Authority

is seeking a Nursing Contract Timekeeping Specialist to join the Centralized Timekeeping Office Team.

This position falls under the classification of Administrative Specialist 1.

What you will do!

As the Nursing Contract Timekeeping Specialist, you will be responsible for ensuring accurate reporting, calculating and auditing of Contracted Nursing Personnel time sheets and reconciling monthly Contracted Nursing Personnel invoicing.

For a complete list of duties and working conditions for this position, please click

here

.

What we are looking for:

Minimum Qualifications

Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data. OR

An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data. OR

An equivalent combination of education and experience.

Requested Knowledge and Skills

Ability to analyze and interpret information and evaluate and choose the best solution.
Ability to give full attention to what other people are saying, take time to understand the points being made, ask appropriate questions.
Ability to clearly articulate identified problems and desired outcomes.
Experience in teaching others, facilitating trainings and/or presentations.
Basic knowledge of the following: payroll laws, payable hours, state/federal rules and regulations, collective bargaining agreements pertaining to time portrayal.
Ability to work independently and prioritize tasks with frequent interruptions and changing deadlines.
Strong interpersonal skills with the ability to mediate, negotiate and compromise.
Extensive computer skills, Microsoft 365, Outlook, Excel, and Word.
Ability to critically think, convey ideas, exchange constructive criticism, mediate and actively listen.
Ability to perform mathematical computation and calculate military time.
Ability to communicate effectively both verbally and in writing on a regular basis in ways such as by e-mail, Team chat telephone and in writing.

What’s in it for you?

We offer exceptional

medical, vision and dental

benefit packages for you and your qualified family members, with minimal out-of-pocket costs along with a robust paid leave package, such as sick, vacation, personal business and 11 paid holidays per year plus

pension and retirement plans

.

Not from Oregon? Learn more about our beautiful state

here

Learn more about the Oregon State Hospital

Learn more about The Oregon State Hospital, watch “Welcome to the Oregon State Hospital” video

here

.

The Oregon State Hospital is one of the newest and best state psychiatric hospitals in the country whether you work at the Salem or the Junction City campus.

The

Oregon State Hospital

provides patient-centered, psychiatric treatment for adults from throughout the state who need hospital-level care. Our primary goal is to help people recover from their illness and return to the community. Our services include psychiatric evaluation, diagnosis, and treatment, as well as community outreach and peer support.

The Oregon Health Authority is committed to:

Eliminating health inequities in Oregon by 2030
Becoming an anti-racist organization
Developing and promoting culturally and linguistically appropriate programs and services,
Developing and retaining a qualified inclusive workforce that represents the cultures, experiences, and values of the people of Oregon.
Click
here
to learn more about OHA’s mission, vision, and core values.

How to Apply:

Complete online application
Complete questionnaire

External Applicants Click on the “Apply” link and submit your application. View this

video

for assistance.

Internal Applicants (Current State of Oregon employees): Apply via your employee Workday account through the Jobs Hub worklet.

Have Questions or Need Help?

If you need assistance to participate in the application process, including an accommodation request under the American with Disabilities Act, contact: Aimee Buchholz at

aimee.d.buchholz2@oha.oregon.gov

TTY users please use the Oregon Telecommunications Relay Service: 1-800-735-2900. For technical support, please call toll free 1-855-524-5627, for customer service assistance.

Additional Information:

Please ensure you have provided thorough and updated application materials as it pertains to the position for which you are applying. Your application materials will be used to determine salary based on a pay equity assessment. For further information, please visit the
Pay Equity Project
homepage.
After you submit your application, you will have additional tasks to complete in Workday. Please continue to check your Workday account throughout the recruitment process.
The salary listed is at the non-PERS rate. Public Employee Retirement System (PERS) eligible employees will have their base salary increased by 6.95% and pay the 6% employee contribution to PERS. If you are not yet PERS eligible, the 6.95% pay increase and employee contribution will be effective upon PERS eligibility.
Veterans: Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website:
Veterans Resources
.
Visa Sponsorship: Oregon Health Authority (OHA) does not offer VISA sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. OHA is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.
Background Check: If you are offered employment, your offer will be contingent upon the positive outcome of an abuse check, criminal records check and driving records check. The information will be shared with the Oregon Health Authority (OHA), Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment.
Pre-employment Drug Test: Candidates who are offered employment at the Oregon State Hospital must satisfactorily pass a pre-employment drug test.
Future Vacancies: This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.

Helpful Tips:

Allow yourself plenty of time to complete and submit the application, resume, and cover letter.
Workday will timeout after 15 minutes of inactivity.
This posting closes at 11:59 PM on the close date listed.
Please save a copy of the job announcement for your reference, as it may not be available for you to view after the job posting closes.
Be sure to check both your email and Workday account for updates regarding this recruitment, you must have a valid email address to apply.
Workday performs best in Google Chrome.
Applicant Help and Support
webpage

Affirmative Action, Equal Opportunity, and Pay Equity

The Oregon Health Authority is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, genetic information, or any other protected class under state or federal law. In addition, we do not discriminate, or screen applicants based on current or past compensation. We determine salary by reviewing your application materials to evaluate your related education, experience, and training for this position. For further information, please visit the

Pay Equity Project

homepage. To learn more about OHA’s mission, vision, and core values,

click here

The Oregon Health Authority is an equal opportunity, affirmative action employer committed to workforce diversity and anti-racism.