Department Information

GJC-000162 05/24; Fiscal Affairs

• Medical and dental health plans
• Retirement savings through Colorado PERA
• Employer supplemented Health Savings Account
• Paid life insurance
• Short- and long-term disability coverage
• 10 paid holidays per year plus vacation and sick leave
• BenefitHub state employee discount program
• CafeWell employee wellness program
• Many positions are eligible for alternate work arrangements that may include flexible schedules and/or working remotely
• Opportunity to become a lifelong-learner and enjoy considerable savings for the college education of your dependents through our tuition assistance program

Description of Job

This position will provide accounting support to Fiscal Affairs in the areas of Accounts Payable (AP), Purchasing, and general ledger. This position performs accounts payable functions for the College, approves invoices for payment, audits input of vouchers. Reviews monthly employee procurement card packets and purchase order requisitions for completeness and accuracy, maintains purchasing records, and provides general accounting support for the department by posting transactions to the general ledger, preparing reconciliations, and assisting with the document retrieval and archiving system.
This position will classify, verify, and pre-audit payables to matching invoices, packing list, and other supporting documents prior to input and payment. Verify accuracy make corrections when necessary. Review transactions for conformity with pertinent policies, rules, regulations, and terms of contract. Review and audit staff travel card reimbursements to ensure accuracy and required documentation was submitted and policies, rules, and regulations were followed. Review AP-related mail daily. Perform audits of weekly check runs. Work with Procurement Administrator in releasing unpaid invoices associated with open purchase orders. Communicate with staff and vendors to resolve any discrepancies related to invoices and determine best course of action. Deliver a high level of customer service to employees and vendors providing guidance, training, and compliance support. Assist with and prepare yearend accruals and adjustments as well as reallocations of travel advances. Collaborate with AP team about AP workflow and AP forms for departmental and college-wide use and assist with implementation of updated processes.
This position will review Purchase Order requisitions and supporting documents for completeness and accuracy and is in compliance with fiscal policies and guidelines. Communicate with staff and vendors to resolve any discrepancies related to purchasing documents. Review and audit staff procurement card monthly packets to ensure required documentation was submitted and policies, rules, and regulations were followed. Maintain purchasing records.
This position will prepare journal entries to ensure financial statements and general ledger are accurate. Prepare and analyze complex reconciliation reports to ensure accounts are in balance. Provide fiscal support as needed. during peak periods such as month-end, quarter-end, and year-end close.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Supplemental Information

This posting may be used to fill one or more similar positions in the future.
Important Note To Applicants: Former employees of the Colorado Community College System or one of its 13 colleges, who were disciplinary terminated or resigned in lieu of termination, must disclose this information on your completed application.
CCA recognizes the importance of a workforce that is reflective of our diverse student community. As such, we are interested in selecting the best candidate from a diverse applicant pool.
Selection Process: Your employment application will be used to rate your training and experience and to determine your rank among the candidates for this position. Other forms of testing may include eSkill, oral board, written, etc. subject to change based on number of qualified applicants. It is, therefore, very important to fill out the application completely and to give a detailed description of your education and work experience. Your application and attachments should address the described duties, minimum, and preferred qualifications. Be sure your application specifically addresses the requirements as listed in the Minimum Requirements section and that all required documents are included in the application packet (e.g. application, transcripts, licensure, supplemental questionnaire, etc.). Failure to include the required information by the application deadline will result in your rejection from consideration of the position. To request ADA accommodations in testing for this examination, contact: CCCS, Human Resources, 9101 E. Lowry Blvd., Bldg. 959, Denver, CO 80230, (303)595-1588.
Equal Opportunity Employer:
The Colorado Community College System believes when all human qualities are regarded with dignity and respect and when everyone has access to the individualized support they need, all will have the opportunity to thrive. In all aspects of the employment process, decisions are made based on merit, competence, performance and business need without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, creed, ancestry, national origin, marital status, genetic information, military status, or any other protected status in accordance with applicable law. Our Accommodations and Non-Discrimination policies, plus other helpful information, can be found publicly at arapahoe.edu/legal.
Americans with Disabilities Act (ADA) Accommodations:
As part of our commitment to provide access to individualized support, our agency will assist individuals who have a disability with reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Erica Hines, erica.hines@ccaurora.edu, 303-340-7231.
Pregnant Worker’s Fairness Act:
The Pregnant Worker’s Fairness Act allows applicants to request a reasonable accommodation for known limitations related to pregnancy, childbirth, or related medical conditions. If you require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Erica Hines, erica.hines@ccaurora.edu, 303-340-7231.
Address Confidentiality Program:
If you are covered by the Address Confidentiality Program as provided by Colorado Revised Statute (CRS) 24-21-201 through 24-21-214, please notify the Human Resources office or analyst listed on this announcement so that you are provided the appropriate time extension for notifications provided by U.S. Mail. The extension allowed under this program applies only to U.S. Mail notifications that include a deadline of 10 days or less.
The Federal Clery Act (The Student Right to Know and Campus Security Act of 1990) requires all institutions of higher learning to make available to prospective employees our agency's Annual Security Report. A copy of this information is available on the CCA website at http://www.ccaurora.edu/students/student-right-know. A paper copy of this report can be obtained at the College Security Office upon request. This report includes statistics for the previous three years concerning crimes that occurred on campus or on property controlled or owned by Community College of Aurora, as well as public property within, or immediately adjacent to and accessible from, our campuses.