Keller Williams Realty - Level 5 Leadership

Seeking a professional, highly organized real estate office manager who ensures our operations run smoothly. The responsibilities include maintaining new MLS listings, organizing paperwork and transaction contracts, and scheduling appointments. Also overseeing the monthly budget, communicating with clients, recruiting, marketing, and helping run the business. Top applicants have an eye for detail, love helping people, and are energized by the daily variety of tasks.

Responsibilities:

Creating and maintaining an operations manual that documents all systems and standards.

Responsible for hiring, training, and coaching

Building, implementing, and managing all systems for sellers, buyers, lead generation, database management, information management, and back-office support

Transaction management in communication with real estate agents, clients, attorneys, mortgage brokers, etc. during the process of a transaction to effectively manage the administrative tasks involved from contract to close

Coordinating listing activities, including validating info, inputting listings in the Multiple

Listing Service (MLS) system, preparing marketing, managing signs and lockboxes

Managing and maintaining an online reputation and requesting reviews from clients

Social Media and Email Marketing, including all social media platforms. (This includes just listed, just sold, under contract, team accomplishments, industry news, various holiday posts, etc.)

Producing custom Marketing pieces

Ensuring real estate documents are prepared and sent for client signatures and completion

Reviewing contracts and following compliance procedures and guidelines

Maintaining a status calendar of important contract deadlines

Prioritizing issues and phone calls to the correct contact person

Qualifications:

Strong organizational skills, communication skills, time management skills, and interpersonal skills

Comfortable meeting deadlines and handling confidential information

2 or more years as an assistant, executive assistant, or in a position performing supportive duties

Familiar with Microsoft Office

Team player

Basic budget and financial reporting skills

Knowledge of basic office suite software and calendaring systems

Excellent time management, problem-solving, and communication skills

Basic computer skills including experience with Microsoft Office

2 years of similar work experience preferred

Real Estate Experience preferred

Administrative or Operations background

Strong written and verbal communication skills

Marketing skills - social media, print, and web-based

Exceptional organizational and project management abilities

Calm under pressure

Proven ability to succeed

Independent thinker

Strong Tech skills

Service-oriented attitude

Learning-based- actively and independently seeking out answers as needed

About Company:

At Keller Williams, we are committed to providing our agents with unparalleled support and resources. If you are a motivated and service-oriented professional who is passionate about success through others, we encourage you to apply for this exciting opportunity with an excellent growth path within our company.