Description

This position is critical to key business functions at RLC Engineering, including monthly invoicing, accounts payable and receivable management, project financial review, and reporting. This individual must be familiar or competent with administering solid business and financial practices to support the activities above. The Finance Operations Specialist will report directly to the Finance Manager.

Essential Functions:

· Monthly Invoicing:

• Prepare and submit draft invoices to Project Managers for review via Ajera (our ERP “Enterprise Resource Planning” system)

• Compile and transmit final invoices to clients and work with the Project Management team and client to secure receipt of payment in accordance with billing terms

• Monitor accounts receivable aging to ensure delinquent accounts receivable are addressed and apply payment receipts in Ajera

• Assist in identifying current and/or potential billing issues and work with the Project Management team and/or client to resolve

• Establish and maintain client setup information within Ajera system

· Accounts Payable:

• Monitor and file incoming accounts payable invoices and work with vendors to clarify payment terms and resolve discrepancies

• Enter invoices into Ajera system using appropriate general ledger account and department codes and process payments (checks, EFT, etc.) according to terms in a timely and accurate manner with proper approvals

• Reconcile credit card purchases and ensure proper application within Ajera

• Establish and maintain vendor setup information within Ajera system

• Awareness and escalation of potential cost savings opportunities

· Financial Reporting and Other:

• Maintain, distribute, and analyze various project financial reporting metrics, including accrued project revenue and expenses, work-in-progress (“WIP”), write-offs and fixed fee adjustments, accounts receivable, and cash receipt activity

• Establish and maintain various inputs in Ajera system, such as billing rate and other project-related data

• Other projects and support as assigned

Other Functions of Position:

1. Perform all other duties as assigned.

2. Ability to handle stress and competing priorities

3. Ability to resolve requests in an appropriate and efficient manner.

4. Ability to prioritize customer satisfaction in all communications.

5. Represent RLC with professionalism and integrity while helping to advance our company mission. 

6. Follow HR policies and procedures

Requirements

· A Bachelor of Science or associate degree in Accounting or Business is preferred

· Two years or more of experience with similar responsibilities preferred

· Experience with Microsoft Excel

· Must be a self-motivated individual who is able to work independently and problem-solve as necessary

· A positive and pleasant disposition towards our customers

· Hard-working and enthusiastic team player able to work within a collaborative, team environment

· A strong commitment to RLC’s mission and core values

Physical Requirements:

· Prolonged periods of sitting at a desk and working on a computer

· Ability to stand or sit for 8 hours, occasionally move and lift up to 20 lbs

· Walk grounds/property regularly and use repetitive manual dexterity