Research Quality Control Specialist I

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The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.

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Position Summary

The Public Health institute's Cancer Registry of Greater California (CRGC) is seeking to hire a Research Quality Control Specialist I (QCS I) position in the Research Unit. The QCSI is responsible for supporting and managing short- and long-term primary data collection projects at the CRGC's Research Unit. This includes assisting with abstracting medical records, other data collection efforts, and project management as needed. The QCSI works directly with the study project coordinator and/or principal investigator, to ensure that data collection is completed within the project timeline and complies with the requirements of the study protocols. The QCSI will be responsible for abstracting cancer-relevant data from medical records and coding as per study protocol, coordinating requests for medical records and biospecimens from medical facilities, and recruiting participants. The QCSI will also help with responses to public inquiries about cancer and data requests.

This is a regular full-time, hybrid position. The employee will be expected to maintain a home-based work location as well as work in-person at the Sacramento, CA office and is expected to work during core business hours for the Pacific time zone. Percentage of remote vs. in-person work will vary by duties and may shift over the course of employment.

Full salary range for this position: $68,581 to $99,425 per year. The typical hiring range for this position is from $68,581 (minimum) to $84,003 (midpoint), based on 100% FTE. The starting salary is determined based on the candidate's knowledge, skills, experience, as well as budget availability.

Essential Duties & Responsibilities

• Reviews and abstracts medical records within established timelines and following pre-set standardized guidelines/protocols.
• Performs routine quality control checks to ensure data quality.
• Assists in the identification and retrieval medical records and biospecimen from healthcare facilities for primary data collection projects according to study protocols or contract specifications.
• Contacts treatment facilities and laboratories to request/verify information relevant for cancer surveillance or research projects.
• Follows standard operating procedures, protocols, and quality controls as required in research projects.
• Assists with participant recruitment and data collection efforts, including mailing survey packages, making follow-up calls, and documenting such activities on study tracking database.
• Coordinates data collection projects and/or works closely with the Research Project Coordinator to meet timeline deliverables.
• Assists with responding to inquiries regarding cancer and data requests from communities and researchers under the guidance of senior research staff or PI.
• Assists with preparing data and reports in response to public requests and inquiries.
• Attends team meetings and training sessions as required.
• Works in the CRGC office in Sacramento, CA as needed.
• Performs regional registry-related and other duties as assigned.

Minimum Qualifications

• 2 years of experience in a broad range of medical or cancer-related research or registry functions, including case identification, data abstracting, coding, and quality control activities or experience in patient recruitment, working with medical records, and data abstraction in chart review studies.
• Bachelor's degree, or substitute with four additional years of relevant experience.

Other Qualifications

• Credentialed by the National Cancer Registrars Association (NCRA) as an Oncology Data Specialist (ODS), or other medical coding credentials/degrees strongly preferred.
• Bachelor's degree in biology, public health, or other health-care related field preferred.
• Experience working with electronic medical records (EMRs) and chart abstraction and/or knowledge of caner identification, coding and abstracting procedures, cancer disease process, and national and state cancer reporting and coding standards (SEER, NPCR, and California Cancer Registry) as they pertain to research studies.
• Demonstrated ability to perform detailed analysis of complex problems and present solutions.
• Excellent interpersonal communication and writing skills.
• Ability to work both independently and as a member of a team.
• Strong organizational and time management skills.
• Ability to work with software programs that include Microsoft Access, Excel, familiarity with SEER*Stat is a plus.
• Ability to travel to CRGC office as needed to prepare/retrieve medical records for data abstraction or other data collection efforts.
• Must be able to pass the background check required for this position.

FAIR LABOR STANDARDS ACT (FLSA) STATUS

This position is classified as exempt based on the job duties. However, based on the FTE, salary level of the employee, or federal/state/local laws, the employee may be classified as nonexempt.

PHI WORKFORCE MANDATORY COVID-19 VACCINATION POLICY

Per the PHI Workforce Mandatory COVID-19 Vaccination Policy, it is a condition of employment for all domestic based employees to be fully vaccinated for COVID-19, unless they are granted a reasonable accommodation under applicable law.

New hires need to provide proof of full vaccination prior to their start date or apply for an exemption/accommodation within three business days after their start date. Depending on the circumstances, new hires who do not comply with this Policy, or who cannot be reasonably accommodated, will either have their employment suspended or terminated. Candidates who are non-compliant will have their offers rescinded.

EEO Statement

The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

ADA Statement:

The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at Recruitment@phi.org.

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