Position Title: Medical Records Clerk

Department: Clinical Services

FLSA Classification: Non-exempt / Hourly

Location: REACHUP, Inc.

EEO Classification: Administrative Support

Supervisor: Clinical Director

Status: Full Time

Summary: Medical Records Clerk is responsible for creating new medical records and retrieving existing medical records by gathering appropriate record folders and contents; assigning and recording new record numbers; verifying existing record numbers; inputting and recording locations to computer. Works closely with case management/care coordination staff, providers and their staff

Essential Duties and Responsibilities include the following. Other duties may be assigned to meet business needs.

Duties and Scope of Responsibilities

• Initiates the medical record, and is responsible for routing the chart to the appropriate

personnel.

• Inserting all other documents in patients' charts in accordance with program

requirements, policies, and procedures established at the direction of the Clinical Director

• Classifies, indexes, files, and retrieves records
• Reviews and audits medical records for accuracy and completeness Pull charts as needed for special audits, peer review
• Organizes charting system to avoid duplication of information
• Responsible for maintaining in house database which contains client demographic information
• Compiles statistical reports for staff, Project partners, research team and funding agencies
• Advises clinical staff on confidentiality of records and consistently maintains client confidentiality
• Prepares new charts for new clients by assembling chart contents, producing labels, etc
• Participates in Project-related meetings, specifically when meetings relate to client confidentiality
• Serves as liaison between Project staff and project partners when records and confidentiality issues arise
• Coordinates the printing and ordering of various medical record forms and supplies when required.
• Mail out requests for records when presented with a properly completed medical release and make copies of records in response to in-coming medical releases.
• Perform other duties as required

Special Skills/Licenses/Training/Certifications Necessary :

• Ability to communicate with a range of constituents, prioritize work effectively and must be able to multitask in a fast-paced, oriented office environment.
• Attention to detail, strong organizational skills, strong analytical and critical thinking skills and must be process-driven.
• Excellent verbal and writing skills are critical.

Qualification/Requirements:

Experience working with Community Based programs and organizations such as Healthy Start preferred.

Education/Training/Experience

• High school graduate or equivalent
• 2 years specialized experience in Medical Records