Bachelor’s degree Required
One to two years minimum experience
Background/Experience Required:
• Bachelor’s degree required
• Minimum of one to two years of experience working in an administrative support role performing similar tasks
• Must demonstrate strong oral and written communications skills, as well as the ability to work cross-functionally with internal departments and external vendors
• Problem-solving skills are required
• Must demonstrate attention to detail and be able to proofread documents for accuracy as well as the ability to multi-task and stay organized while working in a fast paced environment
• Ability to work cross functionally with both internal departments and external vendors
• Proficiency in MS Office is required
Hybrid: Mon, Tue, Wed, Thur – In office; Fri WFH
Position Overview:
This is an administrative role, supporting the marketing team’s campaign projects. The Coordinator will be responsible for creating purchase orders, entering invoices and data accurately into the system, and working cross-functionally with various departments to ensure vendor selection is finalized, work has been performed, and vendors are paid. Attention to detail and good communication skills will be essential for success in this role.
This is a hybrid role, working in the Plano, TX office part of the week/remotely part of the week.
Responsibilities and Duties:
• Validate and manage invoice process - Enter invoices and data accurately into the system, obtain proof of performance from vendors, and work closely with finance and A/P on payments
• Conduct research/investigate any invoice issues that may arise and take the appropriate action to get them resolved
• Work with Marketing leads to submit program approval requests through the company’s portal and track status
• Proofread contracts and documents for accuracy
• Work with leadership to get contracts executed, upload final copies of contracts in the system, and maintain records
• Work cross-functionally with the procurement department to finalize vendors for marketing programs
• Create vendor purchase orders in the BQMS system
• Request inventory using the NERP system and work cross-functionally with the supply chain and demand fulfillment department to ensure they are shipped timely
• Gather inventory forecasts for mobile devices and accessories for programs during launches, and enter that data accurately into the GSCM system
• Prepare PowerPoint slides, Word documents and enter data on Excel templates, as needed
• Complete ad hoc requests as needed
Why Work for Us?
Established in 2006, continues to grow dramatically within the IT, telecommunications, Automotive and SCM industry. We encourage our employees in personal development with a passion to succeed and we offer an excellent benefit package. Every employee has access to Medical, Vision, Dental, Life and 401K plus many more.
 
401K with Employer Match
Company Paid Dental, Vision, Life and Medical up to 100%
Paid Sick Leave
Chance for VISA sponsoring