Requirements: The AV/IT Project Manager's services shall include but not be limited to the following tasks:

• The AV/IT Project Manager will base their operations at the PDU office The AV/IT Project. Manager will be required to visit project sites during construction, and review progress at the individual project sites.
• AV/IT Project Manager will report directly to the Director of the PDU and the assigned Executive Project Manager(s) responsible for each construction project. The AV/IT Project Manager will also be required to work closely with the Client's Information Services Department and the Department of Public Works to gain knowledge of the Client's existing systems, understand the Client's needs, requirements, and ensure items and services procured through PDU projects conform will County standards.
• AV/IT Project Manager shall lead all low voltage coordination throughout all phases of the project(s). Low Voltage coordination includes but is not limited to:
  • All internet related infrastructure from the provider's point of connection to the farthest user port.
  • All phone related infrastructure for both VOIP and traditional copper line connections from the provider's point of connection to the farthest user port.
  • All fire and security (alarms, video cameras, access control, 2-Way Communication and ERRCS) related infrastructure from the Client's point of connect to the individual devices.
  • All MEPF low voltage connections from the individual pieces of equipment to the headend equipment or as stated in the project specifications.
  • Review of all design/construction documents, submittals, RFI's, CDs, potential change orders, schedules and payment applications and provide feedback as applicable to the project AV/IT Project Management services.
• Provide AV/IT Project Manager services to ensure compliance with Client's Information Technology Standards in codes, plans, specification(s) and quality control required of the County and/or individual project requirements. Notify the PDU Project Executive immediately upon discovery of any non-conforming items.
• Inspect and verify that Contractor's As-Built record documents pertaining to AV/IT status are updated monthly prior to processing of Contractor's monthly payment request.
• Firm/s will be the PDU's liaison with contractors, A/E Team, ISD (Information Service Department), Service Providers (vendors) and other regulatory agencies and governing bodies as necessary to maintain project continuity.
• Submit AV/IT Project Dailies, an activity report to the County Executive Project Manager for each project, including the following information:
  • AV/IT activities performed by the Contractors, and areas where work is performed.
  • Client counts from each low voltage contractor(s) performing work on the site.
  • Weather conditions.
  • AV/IT equipment and materials on and delivered to the site.
  • Nature and location of the work being performed (starting and completion dates for various portions of the work).
  • Note occurrences or conditions that might affect Contract Sum or Contract Time.
  • Record any work or material in place that does not correspond with the drawings or specifications, as well as resulting action taken. List any other problems or abnormal occurrences that arise during each day, including notations of any lack of activity on the part of the Contractor. The AV/IT Project Manager will note corrective actions advised and resolution.
• AV/IT Project Manager shall comply with all federal, state, county and local governmental requirements.
• Review and monitor Contractor's construction methods and procedures during all construction activities,
• Attend all meetings as required in contract documents and requested by the County, i.e., billing meetings, specification review meetings, coordination meetings, weekly progress meetings, etc.
• Assist the PDU, ISD and the Contractor in scheduling all required shutdowns, testing, move coordination, etc.
• Inspect, verify, and document Contractor's delivered equipment and materials pertaining to AV/IT to ensure the project is meeting submittal and specification requirements.
• When the Contractor's work or a designated portion thereof is substantially complete, prepare for the PDU a list of incomplete or unsatisfactory items via a "punch list and submit to the PDU.
• Assist the County in the review of Contractor's Submittals and provide comments on the requirements of the contract documents pertaining to AV/IT.
• While performing services, provide all documentation, communications, reports, photos and project correspondence to the PDU daily in an electronic format ready to upload on the Client's SharePoint File Folder of project management software. Establishes and implements project communication plans, providing regular status updates to affected staff and stakeholders.
• These communication deliverables shall be submitted to the respective project executive PM/CM.t.
• Participate in the design review of project documents with the PDU and respective A/E firms during design and construction phases.
• Sets and track project milestones pertaining to AV/IT project phase; manages and accounts for unforeseen delays, realigns schedules and expectations as needed.
• Collects, analyzes, and summarizes information and trends as needed to prepare project status reports.