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Pacific Summit Energy LLC is Hiring an Administrative Specialist Near Irvine, CA
This position requires assisting a head of Human Resources & General Affairs to ensure that all Human Resources and General Affairs functions are running well in accordance with the Company's established procedures, rules and regulations, and find solutions towards any issue that may arise. Primary activities and tasks include but not limited to assisting the head of HR&GA with the following:
General Administration
- Types agendas, letters, memorandums, notices and other materials from rough draft or verbal instructions and proofreads material for completeness and accuracy.
- Prepare and submit expense reports for executives
- Coordinate office-wide outings
- Arrange monthly lunch
- Prepare FedEx label
- Order office supplies
- Maintain/Clean Kitchen equipment (Coffee Machine, Fridge, Dishwasher, Water machine & etc.)
- Order Kitchen supplies and stock them
- Organize and keep the storage room neat
- Order Business Cards
- Maintain Company Phone List
- Book a conference room
- Coordinate and arrange gifts for employees (Sympathy/Congratulatory/Anniversary Gifts)
Human Resources
- Maintain and update Company Organizational Chart on a monthly basis
- Maintain and update the information (policies/holiday schedule/updated training materials & etc.) on company intranet “PSEConnect”.
- Conduct Employee Trainings (Ex. harassment/discrimination course, IT security & etc.)
- Keep track of completion of employee trainings
- Make sure Job Descriptions for all employees are updated annually by managers and reflected inPSEConnect
- Help Employees with performance review or goal setting process if needed
- Keep track of status and completion of employees’ performance reviews and new goals
- Maintain and update Employee Policies when necessary
- Support Annual Open Enrollment process
Fixed Asset Management
- Update fixed asset summary per location on a monthly basis
- Coordinate with IT/facility Department to make sure purchase acquisition forms are prepared and approved on a timely basis
- Coordinate with IT/facility & GL Departments to make sure Fixed asset disposals requests are prepared and approved on a timely basis
- Fixed Asset Location Transfer
- Conduct Physical Fixed Asset Inspection annually
Any other duties as assigned.
Qualifications
- At least 5 years of experience as an administrative or HR assistant
- Excellent written and verbal communication skills
- Computer literate with capability in email, Microsoft Office, and related business and communication tools
- Fantastic organizational and time management skills
- Meticulous attention to detail
- Ability to accurately follow instructions
- High ethical standards and ability to exhibit a high level of confidentiality
- Bachelor's degree in business administration, human resources or related -preferable
Job Summary
Full Time
$60k-74k (estimate)
06/12/2024
06/30/2024
pacificsummitenergy.com
THE WOODLANDS, TX
50 - 100
Private
KAZUTOSHI HAYASHI
$10M - $50M
Heavy Civil Construction
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Administrative Specialists are responsible for clerical tasks and ensure that staff can communicate and work efficiently.
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Administrative specialists are professionals who are trained to perform all the usual tasks associated with an administrative assistant, but also have skill sets that allow for designing and overseeing special projects.
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Employers rely on administrative specialist in preparing reports containing facts and figures.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Administrative Specialist jobs
Administrative Specialist job requires workers to often perform tasks autonomously—meaning sound judgment and decision-making skills are essential.
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Administrative specialist skills are those related to organizing and effectively managing a workplace.
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Administrative specialist requires strong organizational skills to juggle many tasks.
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Administrative specialist need strong technology skills to perform various duties throughout their workday, such as operating Microsoft Word or using a fax machine.
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Administrative Specialist needs to be familiar with office equipment and have professional telephone etiquette, strong communication abilities and above the average writing skills.
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