Primary Responsibilities

• Tracking all the orders for your centers, making sure each center has all the equipment and material requested by the lab manager.
• Assist the VP of the laboratory with a calendar, meeting, orders and more.
• Make the shipping labels when it's needed.
• Receive and send all the packages that need to be sent to offices.
• Book flights and hotels for any employee of the lab when this is required. 
• Fill and update QC report every day.
• Organize Lab Director schedule, Meetings, agendas, and travel.
• Solve problems with the ability to prioritize and work autonomously, and the initiative to drive solutions.
• Work independently and work under pressure at times to handle a high inquiry workflow.
• To be in charge of the opening of new centers in materials, equipment and other implements necessary to operate.
• Recruitment of personnel for new centers
• Follow-up, implementation and improvement of the processes assigned by FDA.
• Follow-up of hired personnel, evaluation, progress, employee improvement plans.
• Search for suppliers and new products.
• Contact and financial management with the office for some processes (head of operations and regional lab admin)
• Management and review of laboratory utilities.Daily Tasks
• Receive packages and match what was received with the orders sent at the beginning of the month.
• Follow up and make sure the centers receive their orders.
• Create the labels to ship to the offices.
• Enter products into inventory.
• Maintain constant communication with the managers and leaders of each center.
• Organize and update the calendar of the director and Coo of the company with meetings, reservations, events and agendas.
• Review of laboratory chambers
• Provide support and help to each center with competent requests from the administrative area.
• Work in the office at least during the hours of 8:00 a.m. M. At 5:30 PM but understanding that additional hours may be necessary.
• Make flight and hotel reservations for each laboratory employee when necessary.
• Shipping emergency orders 
• Request of uniforms 
• Repair and maintenance of each center's equipment.
• Review Equipment file update by center.
• Opening counts nitrogen, water, and argon.
• Upload invoices divvy's card.
• Update the lab employees file, check that the person is in the correct center, with the correct salary and the correct classification.
• Creation of new mail centers
• Separation of the company's personnel, review of their removal from all groups and platforms
• Maintain the Nuvia team file updated with each employee, size, personal data, job title and position.