Job Summary:

The Accounts Receivable Specialist and Payables Clerk is responsible for accounting and bookkeeping responsibilities including maintenance and collection of accounts receivable records, data entry of accounts payable invoices and payables check processing. The position requires a high level of accuracy with regard to all systems, data entries and reconciliations with primary responsibility to insure accuracy of accounts receivable balances.

Key Responsibilities/Major Duties:
Is a role model for the Company’s Core Values:

• Lives by the Golden Rule
• Gets the Job Done Right
• Is a Team Player
• Understands, or Asks

• Demonstrates workplace behavior consistent with Bakery Core Values and Company policies
• Exhibits a high-level of customer service related to both external and internal contacts
• Operates personal computer and standard office equipment including photo copier, fax machine and multi-line phone
• Posts daily cash collections to accounts receivable ledger and reconciles to daily bank deposit total
• Reconciles payments received to invoice totals and obtain documentation of variances
• Seeks approval for payment variances from various internal and external sources and forwards documentation for further processing
• Establishes and maintains access to customer internet portals in furtherance of collection activities
• Monitors AR aging report on a regular basis and instigates collection procedures for past due balances
• Prepares and manages lost and damage claims with freight carriers
• Enters pre-approved AP vouchers into payables system
• Processes pre-authorized payables check runs to include preparation of final payables voucher package
• Supports CBI continuous improvement activities
• Communicates with Treasurer/Controller and other accounting staff on financial matters and items requiring escalation
• Ability to be cross-trained and work as a member of the office team, provide backup support for coworkers, when appropriate, and actively supporting team goals
• Provides backup support to sales invoicing function as needed
• Provides backup support to receptionist as needed
• Must be able to take direction and work with minimal supervision
• Balance conflicting priorities to manage workflow, ensure the completion of major duties, and meet critical deadlines
• Identify and actively resolve personal development gaps
• Perform additional duties as required by manager

• High school diploma or general education degree (GED)
• Associate’s Degree in related field
• Minimum 3 years of experience in an accounting discipline
• Experience with MS Office Suite, Enterprise Reporting Systems, and Inventory Management Systems
• Ability to read, write and interpret documents in English such as Company announcements and policies, and safety and security procedures
• Ability to carry out instructions in written, oral, or diagram form
• Experience using general office equipment such as adding machines, copiers and scanners

Preferred Qualifications/Requirements:

• Bachelor’s Degree in related field
• Experience in an accounting disciple supporting manufacturing operations

Physical Requirements:

• Must be able to walk, stand, sit, stoop and bend throughout the day as required
• Must be able to work at the computer for long periods of time
• Must have good hand-eye coordination, arm, hand and finger dexterity with the ability to grasp and visual acuity to us a keyboard, computer, phone system and other office equipment
• Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus