Position Summary

The position is primarily responsible for supporting the Center for Biocide Chemistries within the Chemical Products and Technology (CPT) division and this groups designated staff with administrative, financial management and planning services. This includes handling meeting logistics, tracking budgets, managing contracts and payments, conducting research, responding to member inquiries, preparing documents, and maintaining electronic files. The position reports directly to the Senior Director, Chemical Products and Technology.

Major Duties and Responsibilities

• Tracks budget for assigned groups, including, monthly expense reports and invoices.
• Supports management and oversight of budget and accounting, including ensuring money is committed and disbursed in accordance with approved budget, generating and monitoring contracts, processing of check requisitions/invoices, monitoring budget and preparing the financial statement, creating and distributing annual membership dues, maintaining contract files, tracking subscriptions and membership, and serving as liaison to the Finance and Accounting division.
• Composes and drafts various correspondence and materials (e.g., letters, records, annual reports, issue papers, weekly newsletter, and other communications) for review by designated CBC or CPT staff.
• Coordinates and schedules meeting and conference calls, including preparing and transmitting correspondence, drafting agendas, meeting/call records, and organizing meeting materials for all group meetings for designated staff.
• Manages specific task groups as assigned by group managers, including facilitating and leading task group meetings and conference calls.
• Manages group projects, including but not limited to assigned research projects, regulatory/legislative tracking, website update/revamp, media monitoring, marketing materials, and webinars.
• Participates in key external events (e.g., government hearings, agency meetings, workshops/conferences and industry/trade association meetings) and represent groups, as needed.
• Establishes and maintains systems for managing documents.
• Maintains membership and contact lists.
• Initiates contracts, contract amendment execution, comments and other policy related documents.
• Ensures compliance with American Chemistry Council (ACC) standard operating procedures, including managing office procedures, administrative procedures and office work-flow.
• Provides additional administrative support, as needed, for designated staff, including coordinating travel arrangements, completing expense reports, scheduling air/ground transportation and accommodations, as well as coordinating meetings and communications.
• Participates in relevant internal ACC work groups and teams.
• Performs other duties as assigned.

Qualifications/Requirements

Required

• Associates degree.
• Two years of general office experience.
• Demonstrated accounting and budget experience.
• Strong organization skills.
• Strong written and oral communication skills.
• Ability to manage and prioritize multiple projects and tasks, work independently and exercise sound judgment in evaluating such situations and issues.
• Ability to handle sensitive and confidential information.
• Ability to build consensus.
• Working knowledge of Microsoft Office including Outlook, Word, Excel, PowerPoint and Access.
• Working knowledge of SharePoint and other extranet platforms.
• Experience designing and managing webinars.

Preferred

• Bachelors degree.
• Trade association and/or public policy experience.
• Demonstrated knowledge of chemical or related industry.