Location : Main Campus - Baytown, TX
Job Type: Full-Time
Job Number: FY2300420
Division: Provost/Academic & Student Affairs
Department: Student Success & Belonging
Opening Date: 04/26/2024
Closing Date: 5/10/2024 11:59 PM Central
Position Overview
Starting Salary Range is $35,651 -$40,113. The initial salary offer is commensurate with education and related work experience.
The Administrative Specialist, Student Resource & Advocacy Center & Student Engagement will perform all clerical and office management functions for the SRAC and Student Engagement, aimed at creating the ideal student experience. This is a full-time position that will report directly to the SRAC Manger.
Essential Duties & Responsibilities

• Oversee all aspects of front office operations including, but not limited to: greeting visitors, managing phone calls and correspondence (e.g., e-mail, letters, packages, etc.), scheduling meetings, and maintaining calendar of events.
• Perform clerical and office management tasks, such as: typing, filing, answering the phone, general office record keeping, and other related duties as required.
• Organize and participate in SRAC and Student Engagement departmental events as needed. This often includes ordering and setting up rooms with food and decorations, managing sign in sheets, and greeting individuals as they arrive.
• Prepare for meetings: setup, media, and coordinate facility reservations for departmental event needs.
• Enter and follow through on purchase requests and credit card consolidations consistently and efficiently.
• Maintain departmental documents in an organized and efficient manner.
• Maintain departmental dashboard and student outreach in an organized and efficient manner.
• Prepare budget documents and maintain financial records for department budgets.
• Maintain supplies for SRAC and Student Engagement areas of operation.
• Assist students with office services inquiries, access, and questions pertaining to their MyLC accounts, scheduling, and other office and campus resources.
• Ensure confidentiality of participant records.
• Maintain the office area in a fashion which exhibits a professional atmosphere.
• Maintain inventory or SRAC transportation assistance including but not limited to gas cards and bus passes.

Additional Duties & Responsibilities

• Assist with aspects of service delivery events and programming held by the SRAC and Student Engagement Departments.
• Oversee hiring and supervision of SRAC student workers
• Participate in professional activities and training as required.
• Perform other duties as assigned.

Minimum Education, Experience, Knowledge, Skills & Abilities

• High School Diploma or equivalent (G.E.D.)
• Six (6) months of related work experience
• Must be proficient in composition, spelling, and proofreading
• Must be friendly, outgoing, and energetic, along with exceptional customer service abilities
• Must be willing and available to work flexible hours, including evenings and some weekends as needed
• Must be dependable and demonstrate initiative
• Exceptional computer skills including expertise in Microsoft Word, Excel, Outlook, PowerPoint, and Access
• Excellent interpersonal skills coupled with superb skills in oral and written communication, planning, and organization
• Solid organizational, time management, and filing skills
• Detail oriented, with the ability to manage and prioritize multiple tasks, plus meet deadlines
• Flexible, organized, and creative with the ability to switch gears and move from one task to another with frequent interruptions from a busy phone and constant office visitors
• Creativity to produce publications and PowerPoint presentations

Preferred:

• Associate's (or higher) degree or successful completion of sixty (60) college credit hours
• Experience with PeopleSoft

Lee College does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, age, disability, veteran status, genetic information or any other basis protected by law.
01

Do you have a High School Diploma or equivalent (G.E.D.)?

• Yes
• No

02

Do you have an Associate's (or higher) degree, or have you successfully completed sixty (60) college credit hours?

• Yes
• No

03

Do you have six (6) months of related work experience?

• Yes
• No

04

Do you have experience using PeopleSoft?

• Yes
• No

05

Are you available to work evenings and weekends as needed?

• Yes
• No

Required Question