International Rescue Committee is Hiring a TTA - Finance Coordinator TXOR West Near New York, NY
Before you start, please review the Temporary Transfer Assignment Guidelines on RescueNet to make sure you qualify to apply Title: TTA - Finance Coordinator TXOR West Sector: Finance Location: Remote Start Date: 05/01/2024 Duration: 3-6 months Scope of work & objectives: Applicants Please email an updated CV to marjorie.alvarado@rescue.org. You must subject your email "TTA - Finance Coordinator TXOR West." This opportunity is intended for current IRC staff. Background of the project
The Finance Coordinator works closely with the Finance Manager to achieve high-quality and compliant finance and administrative support for the TXOR West team by accurately controlling and managing the implementation of accounting systems and processes. The Finance Coordinator is expected to offer support in providing internal stakeholders as well as donors, grantors, creditors, and other external stakeholders with timely, and accurate financial information and reports. NOTE: The Finance Coordinator position is eligible for full remote work therefore candidates from ANY location in the U.S. will be considered.
Major Responsibilities:
Finance:
General
Assist Finance Manager in ensuring office compliance with IRC's accounting policies vis--vis fund accounting as noted in IRC's finance manual and generally accepted accounting principles
Review accounting transactions to ensure proper coding and record transactions within IRC's accounting software Integra (Microsoft Dynamics 365)
Review, and approve journal entries/invoice journals in IRC's accounting software, including staff expense management reports/reimbursements and payroll
Void/reclass transactions/invoice journals as requested/needed
Prepare and submit all vendor payment journals in Integra
Load, revise and maintain program budgets into Integra (Microsoft Dynamics 365)
Track, record and report all expenditures for grants
Support Monthly Financial Activities
Assist in preparing monthly financial reports as needed
Assist Finance Manager in monthly bank reconciliation
Assist Finance Manager on monthly balance sheet reconciliations
Coordination
Assist Finance Manager in facilitating external and internal audits as needed; assist in preparing all documents/samples requested by external auditors
Assist Finance Manager in the financial monitoring and evaluation of internal and external partner organizations
Assist the Finance Manager in providing clear and transparent guidance to programs on their respective projects, grants and contracts
Assist the Finance Manager in providing finance/accounting-specific training for All-Staff and external partners as needed
Effectively communicate financial topics and facilitate discussions with non-finance staff
Attend all finance related trainings for respective partner organizations
Other duties as assigned
Administrative:
Assist director in planning staff travel including lodging needs.
Assist director in planning in-person convenings including agenda creation and meeting logistics.
Responsible for office inventory and asset tracking and reporting
Represent TXOR West as the point of contact for HQ related communication such as safety and security; HR Focal point, etc.
Key Working Relationships:
Position Reports to: Finance Manager Position directly supervises: N/A
Other Internal and/or external contacts: N/A
Internal: Regional Controller, IRC employees,
External: Financial Institutions, Vendors, Donors, Current/future partners Requirements: Education and experience: Relevant four (4) year degree and two (2) years of experience working in accounting, finance, bookkeeping, or administrative support preferably in a non-profit setting
Demonstrated Skills and Competencies:
Strong commitment to ensuring the success of the IRC mission while adhering to the values of service, accountability, and integrity as defined in the IRC Way
Solid computer-based accounting skills, including spreadsheets and other financial-related software programs
Proficient in general office software programs like MS Word, Excel, email, and the internet
Proven ability to work as a team member in a cross-cultural environment
Excellent verbal and written communication skills
Ability to prioritize and manage time effectively
Language Skills: Fluency in English, written and spoken