Responsibilities

• As an Accounts Payable (AP) coordinator, you will play a critical role in managing the company's accounts payable functions efficiently and accurately

• You will be responsible for processing invoices, reconciling accounts, and ensuring timely payments to vendors while maintaining compliance with company policies and procedures

• Enter invoice data into the Sage accounting system accurately and promptly

• Facilitates payment of vendors, reviewing purchase orders, and resolving discrepancies

• Makes ACH / Wire payments as needed

• Establishes corporate card program and implements the same

• Establishes policy and procedures for the AP department

• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed

• Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records

• Assists with accounting records and ledgers by reconciling monthly statements and transactions

• Records entry of, verifies documentation for, and distributes petty cash

• Maintain accurate records of accounts payable transactions and documentation for audit purposes

• Calculates and reports sales tax based on paid invoices

• Collaborate with other departments, including purchasing and finance, to ensure accurate and timely processing of invoices and payments

• Other related duties as assigned

Qualifications

• Strong understanding of accounts payable processes and best practices

• Pref part of a fraternity/ sorority or athlete

• Must be proficient in Microsoft Office Suite or related programs

• Must be able to learn other accounting software systems

• Excellent organizational skills and attention to detail

• Ability to maintain confidential and meticulous records